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Our client, an Oil & Gas equipment supplier is currently recruiting for an Operations Coordinator. Based in Aberdeen the role is on a permanent, full-time basis.
ROLE
Assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of equipment and personnel, satisfying customer needs and ensuring adherence to all workflow, certification, and ISO documentation requirements.
RESPONSIBILITIES:
- Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment.
- Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks.
- With support from the Operations & Logistics Lead, is responsible for the Team’s planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation.
- Raise purchase orders in accordance with company policy.
- Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements.
- Assist Operations Team with creating project documentation when required.
- Visit customer premises to discuss operational matters if requested.
- Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to company standards.
- Communicate effectively with all departments as necessary throughout the workflow procedure.
- Assist in the development of plans for Operational activity.
- Assist Operations Team to ensure job trackers are maintained and up to date.
- Liaise with accounts department for invoicing at month-end.
- Ensure all customs paperwork is maintained and up to date as required.
- Ensure job specific paperwork is filed promptly and correctly.
- Ensure workflow procedure implemented and maintained for each job.
- Any other activities as reasonably required by management.
- Monitor, track and document time/resources allocated to specific jobs.
- Participate in the OnCall Rota.
- Prepare updates and attend daily operations meeting.
- Attend internal or external training when required. HSEQ
- Understand and comply with company and customer QHSE standards, policies, and procedures.
- Be aware of and actively promote company Life Saving Rules and CORE values.
- Actively promote best work practice for quality and HSE.
- Show commitment and accountability with regards to continuous improvement, innovation and lessons learned.
- Encourage and nurture a positive work ethos and opportunities for worker consultation and participation.
REQUIREMENTS:
Qualifications/Experience:
- Prior operations and logistical experience is preferred
- Be computer-literate for the daily use of MS Word, Excel, and Outlook email
- Full and clean driving license is essential
Personal Skills:
- Have excellent communication skills, both verbal and written. Have excellent attention to detail and compile accurate documentation and business correspondence
- Has the ability to effectively present information, and respond to questions from suppliers, customers and managers
- Be analytical, organised, self-motivated and able to complete tasks with minimal supervision
- Be an effective intermediary between customers, suppliers, and internal departments
- Can adapt to changing job priorities and goals and be capable of dealing with multiple tasks within tight timeframes
- Ability to manage multiple projects under strict timelines with minimal supervision and to prioritise tasks effectively
- Able to articulate your own point of view or instructions in terms appropriate to the listener
