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Our client is currently recruiting for a Secretary / PA. Based in Aberdeen, the role is on a permanent, full-time basis.
ROLE
Provide support to the partners and solicitors in the private client team in the delivery of professional service to our clients.
RESPONSIBILITIES
- Diary management for solicitors and partners
- Manage calls and emails from clients
- Document management
- Organising, maintaining and sharing of legal documents, to include filing, scanning, photocopying and the preparation of share files.
- Scheduling appointments and managing fee earner diaries
- Organising, maintaining and sharing of legal documents, to include filing, scanning, photocopying and the preparation of share files.
- Audio typing
- Preparation of letters, emails and documents
- Document production of reports, presentations, court papers
- Client case administration, including compliance, billing, accounts file opening and closing
REQUIREMENTS
Essential Criteria
- Ability to deal effectively and politely with clients by email and telephone
- Well organised
- Competent in MS suite of applications and able to learn to use other software applications
- Ability to communicate orally and in writing in plain English with colleagues of different levels of seniority, clients and other organisations in order to facilitate delivery of legal services to clients.
- Ability to understand simple accounting functions;
- Audio typing experience
- Organisational skills
- Act professionally and respect others
