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Job Title: Commercial and Administrative Assistant
Hours: Monday to Friday, 8:00 AM - 5:00 PM (1-hour lunch break)
Type: Permanent
Work Environment: Fully office-based
Job Description:
We are seeking a dedicated and organised individual to support the Management team with a variety of commercial and administrative tasks. The successful candidate will play a crucial role in ensuring the smooth operation of the business services.
Key Responsibilities:
- Schedule, create, and verify work orders
- Handle written and verbal correspondence with customers
- Coordinate with engineers and prepare offers
- Maintain master data
- Produce quotations
- Raise purchase orders
- Manage billing processes
- Plan and oversee preventative maintenance
- Contact suppliers for hires and materials
- Organise workload for engineers
- Book travel arrangements
- Attend weekly meetings
- Take minutes during monthly managers' meetings
Skills and Competencies:
- Excellent organisational and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and as part of a team
- Attention to detail and accuracy in work
- Strong problem-solving skills and the ability to handle multiple priorities
Personal Attributes:
- Proactive and self-motivated
- Reliable and punctual
- Strong interpersonal skills and the ability to build positive relationships with colleagues and clients
If you are a proactive individual with excellent organizational skills and the ability to manage multiple tasks efficiently, we would love to hear from you.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
