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Our client is currently recruiting for an Accounts Payable Assistant. Based in Aberdeen the roles is on contract basis and offers hybrid working.
ROLE
Provide accounting and administrative support to the Cost Accountant and Finance Manager.
RESPONSIBILITIES
- Assisting the Finance Team as required
- Ensuring supplier Invoices and employee expense claims are recorded accurately and processed for payment in a timely manner.
- Assisting with accurate recording of month end Accruals and Prepayments.
- Processing supplier invoices by ensuring adequate approvals are in place prior to settlement within agreed credit term.
- Verifying items billed against items ordered and received and reconciling differences through follow-up with the vendor and/or other employees.
- Dealing with Vendor queries and reconciling supplier statements.
- Posting financial data to appropriate accounts in automated accounting system.
- Retrieving financial data from automated systems.
- Reviewing transactions for accuracy and correcting any errors identified via journal entry.
- Receiving and processing employee expense claim forms and requests for payment.
- Managing petty cash transactions.
- Maintaining spreadsheets, ledgers and journals as required.
- Sorting out incoming and outgoing daily post and answering queries.
- Providing support during client/financial audits
- Monitoring Purchase Order Register & engage with Budget Holders to ensure accurate recognition of monthly cost accruals
- Assisting with recording of month end prepayments and accruals entries
- Assisting with AFE process to ensure all unbudgeted expenditure is approved
- Performing any other tasks as reasonably required.
