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The Crewing Assistant will support the Crewing Team in all aspects ofcrewing and logistics as per project allocation and assist the operations department in all aspects of a smooth, efficient and successful project delivery.
Key duties and responsibilities :
- Assist in the administration of scheduling and facilitation of offshore personnel crew changes
- Track personnel movements for crew changes in the 'Onboard' system
- Assist in the process of obtaining second passports, Seamans books, visas and work permits
- Process monthly expenses and timesheets as required
- Organise and order PPE for offshore personnel
- Administration of monthly invoices
- Raise and track purchase orders as required (travel, hotels, PPE, courier)
- Update offshore personnel CVs
- Participate in department & emergency on-call rota
Essential
- Experience of contributing to a team and delivery against schedule driven targets and deadlines
- Working knowledge and experience within a similar field
- Competent in Microsoft 365
- Strong team player but also able to work effectively unsupervised when required
- Able to handle multiple assignments simultaneously and meet deadlines
- Ability to operate in a fast-paced environment and work effectively under pressure
- Excellent communication skills
- Enthusiastic, with the ability to remain positive and focus on delivery
- Ability to establish positive working relationships
- Honest, trustworthy and discreet
- Dynamic individual with a flexible approach and who responds positively to change
- PC literate with proven experience and knowledge of Microsoft Office Packages including; Word, Power Point, Outlook and Excel
Desirable
- Invoicing and purchase ordering experience
- Previous experience in a similar role
- Previous experience with a personnel tracking system
