Operations Co-ordinator

First Achieve's Engineering Division are hiring for an Operations Co-oridnator for their client in Aberdeen who supplies cargo units to the offshore industry.

Core Purpose:

As an Operations Coordinator, you will work closely with the Operations team to ensure the accurate and timely entry of customer data into our Rental database (CSAM). You will play a key role in supporting the daily operations, meeting month-end deadlines, and ensuring customer satisfaction through the precise processing of customer movements and billing information.

Key Responsibilities:

• Accurately enter customer movements into the Rental database (CSAM) on a daily basis.
• Ensure customer data is updated correctly and meet month-end deadlines to allow for timely invoicing.
• Compile and submit daily reports to customers in line with contract requirements.
• Reconcile monthly tracker reports for customers as per contract requirements.
• Collaborate with the Operations department and customers to ensure accurate asset movements and data capture in the system.
• Work with Sales invoicing and customers to ensure accurate billing information.
• Update pricing information for key accounts in the Rental database.
• Provide administrative support to the UK Sales and Rental team as needed.
• Assist other areas of the Operations Department as required.

Health and Safety Responsibilities:

• Ensure the health and safety of staff under direct control or supervision.
• Carry out activities in line with risk assessments and good working practices.
• Report accidents and incidents promptly.
• Adhere to Group Health and Safety Policy.

Quality and Environmental Responsibilities:

• Comply with the ISO 9001 management system and Group Quality Policy.
• Follow recycling standards and proper disposal protocols.
• Reduce energy consumption by turning off electrical equipment when not in use.
• Report any spills to the Group QHSE Team/Line Manager immediately.
• Comply with COSHH assessments and use appropriate PPE.

Skills and Experience:

• Strong working knowledge of administration systems.
• Proficient IT skills, including Excel (essential).
• Excellent attention to detail with a focus on accuracy.
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent written and oral communication skills.
• Well-organized and capable of working autonomously and as part of a team.
• Proactive with a strong initiative to solve problems and improve processes.

Qualifications:

• English - Pass at Standard Grade or equivalent.
• Maths - Pass at Standard Grade or equivalent.

Why Join our client?

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced, collaborative environment.
• The chance to grow within a successful and expanding organization.
• A supportive team where your contributions are valued.