Administrator / Accounts Assistant

Our client is currently recruiting for an Administrator / Accounts Assistant. Based in Aberdeen, the role is on a permanent, full-time basis.

ROLE:

This role would suit a motivated individual who is organised, takes pride in their efforts and is able to carry out a varied number of tasks within their day. 

RESPONSIBILITIES:

• Checking and processing purchase invoices
• Issuing PO’s
• Check requisitions against PO’s & Invoices
• Bulk out plumbing POs from order acknowledgements
• Create New Job numbers on Access accounting system
• Process Fuel invoices
• Answering all incoming calls
• Mange Info mailbox and deal with any queries
• Saving Tenders / download information into SharePoint
• Administration and word processing as and when required by the Directors, Estimating Team and Contracts Managers
• Incoming and outgoing mail
• Stationery orders

REQUIREMENTS

Key Skills and Attributes

• Excellent organisational skills
• Strong communication skills - both written and oral
• Excellent use of Microsoft Word and Excel essential. Knowledge of Outlook and Teams is advantageous.
• Ability to multi-task, work under pressure and adhere to strict time pressures
• Attention to detail

Role Requirements

• Experience in an office environment administration/support role with document processing is essential
• An understanding of a professional services organisation is advantageous
• A proactive and positive attitude to problem solving and the ability to work independently as well as part of a team