Senior Subcontract Specialist

Our client is currently recruiting for a Senior Subcontract Specialist. Based in Aberdeen, the role is on a permanent basis and offers hybrid working.

ROLE

In this full-time staff position, you will be an integral member of a dynamic and experienced team, contributing to contractual/legal and tendering functions. The role is available for candidates at Specialist or Senior Specialist level, depending on their experience.

RESPONSIBILITIES:

As SCM Subcontracts Specialist you will be responsible for developing and implementing procurement plans for assigned projects, the role will procure critical or complex permanent goods or services.

• Contribute to the establishment of the Bidders List in accordance with the Approved Vendors Lists.
• Contribute to the selection, management and performance monitoring of Vendors.
• Prepare Request for Quotations / Invitation to Tenders for goods and services in line with, allocated budgets, quality and delivery targets.
• Ensure that all project subcontracts for the project provide best value and contractual position with regards to risk evaluation, budget adherence and delivery.
• Prepare and coordinate the placement of subcontracts/purchase orders that ensures compliance with procurement strategies and project procurement plan.
• Implement and run the project procurement plan meetings on a weekly basis.
• Organize KOM (Kick off Meetings) and attend PPM (Pre-production Meetings) with Vendors
• Follow up the weekly progress of complex/critical packages awarded to suppliers.
• Ensure the follow-up of actions from the weekly progress meeting with relevant functions within the Project.
• Expedite orders and ensure all documentation are received on time.
• Expedite invoices and close out of projects in timely manner.
• Negotiate any disputes that may arise in the supply chain.
• Responsible for managing procurement budget and provide monthly cost reports.
• Deliver briefs, updates and reports as and when required.
• Complete an evaluation of a supplier’s performance / lessons learned with the project team as appropriate.
• Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement.
• Support the Category & Tendering team with any assignments based on business workload activities within each group.  Collaboration on work assignments across Subcontract, Category and Tendering activities will be required and also to strengthen cross-functional knowledge and experience within each team.

REQUIREMENTS:

• Significant role relevant experience in the Upstream Oil & Gas/Renewables Industry and in Supply Chain Management.
• Pre and post award experience in EPCI environment and/or experience in supporting EPCI Tenders within SCM.
• IT proficient across the MS Suite. SAP/SAP Ariba.
• CIPs (or other relevant industry qualification).
• Excellent communication skills, both verbal and written, maintains strong Effective communication skills, both verbal and written, maintains positive collaborative relationships at all levels across a multicultural global environment.
• Confident networking with an established ability to negotiate and influence.
• Numeric, with the ability to work with detail and accuracy.
• Pro-active planning and organising skills, able to identify and effectively prioritise workload and efficiently meet multiple, often competing deadlines.
• Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
• Pro-active with a solutions-based approach, willing to challenge the status quo.
• Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
• Committed to continuous improvement and identification of efficient work methods and processes.