Administrator Receptionist

Position: Reception AdministratorWorking Hours: 37.5 hours per week over 5 days (typically 08:30 to 17:00 with a lunch break, flexible)Salary: Competitive, with benefits including 25 days holiday plus bank holidays, pension (dependent on age), health cash plan, discretionary bonus, and Costco membership. On-site parking available.Role Overview: We are seeking a highly organized and efficient Reception Administrator to join our dynamic team. The successful candidate will be responsible for managing the reception area and core office administration duties, ensuring a welcoming and professional environment for all visitors and staff.Key Responsibilities:•    Efficiently run the reception area, including answering incoming telephone calls promptly and directing them to the appropriate personnel.•    Greet all visitors and maintain the reception area as a welcoming and tidy space.•    Process invoices, manage calendars, file, archive, and handle goods-in and out paperwork.•    Assist with organizing travel arrangements during high work volumes or team absences.•    Raise purchase orders (POs) and order office supplies, ensuring all invoices are approved and sent to accounts for processing and recorded on budget sheets.•    Consolidate invoicing and expenditure information for year-end budget reviews, monitor expenditure throughout the financial year, and identify cost-saving opportunities.•    Administer training for employees, including raising quotes, sales orders, and issuing sales order acknowledgements. Generate and manage order/files in SharePoint, and close off and invoice sales orders.•    Book training for all employees, including medicals, survivals, and any HSE-required training.•    Assist with the organization and administration of local exhibitions and client hospitality events.•    Support internal and external audits and daily Health and Safety requirements, including booking and updating training requirements.•    Prepare training school course materials and documentation, ensuring the classroom is ready for each session and greeting delegates.•    Contribute to the continual development of administrative support by suggesting process improvements to increase efficiency and customer satisfaction.•    Record all goods out on the SharePoint log accurately for auditing purposes.•    Support other business functions to cover absences.Benefits:•    25 days holiday plus bank holidays•    Pension scheme (dependent on age)•    Health cash plan•    Discretionary bonus•    Costco membership•    On-site parking