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Job Title: Personnel Co-ordinator
Location: Aberdeen, Scotland
Job Type: Permanent, Office based (with some remote and flexible working available)
Hours: Mon - Fri - 40 hours
Our client based in Aberdeen is looking for an exceptional personnel co-ordinator to join their friendly team .
Duties include :
- Undertaking a range of resourcing activities including, checking right to work in the UK, collating data and processing visa applications for various countries
- Type and proofread documents, correspondence, and reports.
- Processing documentation relating to site personnel.
- Manage global travel arrangements and in-country personnel logistical requirements.
- Focal point for travel providers, coordinate accommodation, travel and organise any other logistical requirements for project personnel. Ensuring the best and most cost-effective travel options are selected so that commercial margins for mob/demob fees are achieved.
- Prepare project assignment conditions, travel letters and any other travel or project information.
- Support the project team with cost tracker accuracy and finance with accurate payroll information.
- Dealing with any associated payroll queries and re-directing queries to HR or payroll as necessary.
- Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval.
- Raising purchase orders and validating costs.
- Participate in out of hours on-call rota and participate in the department and emergency on-call response rota.
- Liaising with site personnel and travel agents to organise travel plans and hotel accommodation globally.
- Dealing with staff queries daily.
- Identifying training requirements and booking the relevant courses.
- Assisting with other duties as required.
The Person:
- Excellent communicator both written and verbal
- Experience of visa applications preferably Work visas/Permits/Residencies
- Excellent planning, organisation, prioritisation and time management skills.
- Good Administrative skills
- Strong working knowledge of Microsoft packages
Benefits:
Holidays 25 days plus 8 Bank Holidays, rising with long service
Pension - 3% ee - 6% er and 4% ee - 7% er
Onsite Parking
Enhanced Family Friendly Policy
Life Assurance x 4 of salary
EAP
Closing date is 5 th of March 2025
Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.
To Apply please follow the application process for the site this job is advertised on or email your CV to (url removed). By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future
