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This is a great opportunity to join a smaller team in a divisional office of a large corporate company
For the initial training period the candidate would need to come into the office in Abingdon every day, thereafter, it would be a hybrid role, with at least one day a week in the office, more if required.
Administrator Role - Hybrid
This role is a supporting role for our back-office service department and covers various duties, warehouse administration work, supporting supply chain, holiday cover for our spares dept. We have strict SLAs with our customers and it is vital that parts are delivered to site in a timely manner to ensure the engineers can complete the repairs. We are a small team and need to ensure that we work closely together to achieve the result, which is happy customer.
Responsibilities
- WHS inbound and outbound transactions for our main UK WHS
- Uploading of sub-contractor job sheets onto Astea
- Raising sub-contractor PR’s on Astea
- Weekly reports, chasing sub-contractors for missing paperwork
- Weekly shortage report advising supply chain of ETA of parts from UK WHS
- Consulting with purchasing dept. about current stock levels and if any changes are required.
- Cover for spares dept. during holiday or sickness - learning ERP system, add sales order request for spare parts, invoicing spare parts.
- Holiday cover for supply chain
Qualifications
- Experience in Microsoft Excel and Outlook. There will be full training on the two IT systems we use, ERP (BaaN) and database (Astea)
- Ability to work to set timelines, especially important with the reporting that is weekly and monthly.
- You are professional, you are results orientated, have perseverance and are eager to lean.
- You have effective communication skills. Excellent attention to detail, and not afraid to speak up to ask questions, ability to prioritize your workload and work with minimum supervision.
Working hours Mon - Thurs 0900-17:00
Fri 0900-16:30
Lunch 30 mins
