Operations Co-Ordinator

MS574 - Operations Co-Ordinator

Salary: £ Competitive 

Location: Milton Park, Oxfordshire 

Overview: First Military Recruitment are currently seeking an Operations Coordinator on behalf of one of our clients.

The position involves assisting with providing soft services facilities and administrative support. The role holder should demonstrate excellent administration, communication, interpersonal and customer services skills with all levels of the operation and organisation and have good working knowledge of facilities, reception and associated duties.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

40 hours per week with a 1-hour unpaid lunch break (0800 – 1700).

Duties and Responsibilities:

• Meeting room set up, including room changes during the day. Liaising with Facilities/Office Management Team including security for any overnight set-ups.
• Checking meeting rooms to ensure tables and chairs arrangements as well as flipcharts and whiteboard accessories are replenished as required.
• Overviewing the lunchroom and breakout areas, ensuring consumables, fruit displays, crockery/cutlery arrangements and coffee machines are replenished as required.
• Collect social hour delivery and assist with setup as required.
• Placing orders for lunches, receiving food deliveries, displaying the lunch as well as clearing meeting rooms after the lunches/meetings are finished.
• Assist departments with site events (working longer hours or where work demands allow, starting later in the morning and staying longer in the evening).
• Assist with catering and stationery stock replenishment, including raising purchase requisitions and placing orders.
• Provide general pro-active support to the office and additional cover for the soft services Operations Coordinator during meetings, holidays and periods of absence.
• Provide reception cover as required.
• Provide administrative support to the Facilities Operations Team with general duties and ad-hoc tasks as required.
• Assist team with raising purchase requisitions, invoice verification, filing, scanning and archiving of records. Respond to queries related to the purchase orders and invoices.
• Assist with other general duties including postal services/supplies and ad-hoc tasks as required by operations management team.
• Responding to staff requests and queries.
• Using in-house systems.
• Participate as part of the team with weekly fire alarm testing and associated safety checks.
• H&S compliance for areas of responsibility ensuring all documentation electronically and/or written is up to date and correctly filed.
• Contributes to the environmental management program.
• Proven ability to communicate clearly and effectively with visitors, contractors, staff and vendors.

Skills and Qualifications:

• Experience of administration duties.
• Excellent customer services skills to offer help and support at all levels.
• Display good organisation and multi-tasking skills.
• Exercise independent judgment, responding to changing business requirements.
• Possess excellent computer skills, particularly with Microsoft office.
• Displays working knowledge of general business processes.

Benefits:

• 25 days holiday + public holidays.
• Monthly employee recognition scheme.
• Employee referral scheme.
• Discount card scheme.
• Cycle to work scheme (must meet eligibility criteria).
• Training and development opportunities.