Executive Assistant

Office Manager

• Location: Abingdon
• Job Type: Full-time
• Salary: £35,000 - £40,000 per annum

Reed is currently recruiting on behalf of a well-established company based in Abingdon for an Executive Assistant to provide critical administrative support to 9 members of the Senior Leadership Team (SLT) and, whilst ensuring the office remains a functional, professional environment. Reporting directly to the Chief Executive Officer, this position is pivotal in maintaining the company's standards and efficiency.

Day-to-day of the role:

Administrative Support:

• Manage schedules, coordinate meetings, and organise travel arrangements for the SLT.
• Prepare reports, presentations, and correspondence with precision and professionalism.
• Handle sensitive and confidential tasks with discretion.

Meeting & Event Coordination:

• Organise meetings, draft agendas, take minutes, and ensure follow-up actions are tracked and completed.
• Assist in the planning and execution of special projects or ad hoc events.

Office Operations:

• Serve as the first point of contact for office-related enquiries and welcome visitors to Head Office.
• Support Heads of Department to maintain a functional, professional work environment compliant with health, safety, and security protocols.

Collaboration & Project Support:

• Work closely with internal teams and external partners to support cross-departmental projects and initiatives.
• Adapt to evolving priorities, taking on additional responsibilities as required.

Required Skills & Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Exceptional organisational and multitasking abilities, with a demonstrated ability to prioritise effectively.
• Excellent written and verbal communication skills.
• Strong problem-solving skills, with the ability to remain calm under pressure.
• A high level of accuracy, confidentiality, and discretion in handling sensitive information.

Personal Attributes:

• Proactive, resourceful, and solutions oriented.
• Flexible and adaptable to changing priorities and demands.
• Collaborative and approachable, fostering a positive and professional team environment.
• Detail-oriented with a commitment to quality and continuous improvement.

If this role is for you, then please 'Apply Today' with an updated CV.