Receptionist/Administrator

Receptionist

£22,000 - £23,500

Abingdon

Would consider full time or 4 day week, 14 month FTC with the the potential to go permanent

Global CTS are working with a well established professional services company based in Abingdon. They're looking for an Receptionist to join their team, the Receptionist will support the Office Manager in providing an efficient reception service to clients and company staff. To undertake a full range of administrative and receptionist duties and to help coordinate and manage trades, facilities, and maintenance matters.

Key Responsibilities

• Operate the telephone switchboard to ensure that a good initial impression is given and that the internal telephone communications system operates smoothly
• To arrange appointments using electronic diaries
• Help coordinate facilities, services, and repairs
• Work with the reception team to provide seamless year-round cover and to flex up when required
• Respond to all incoming telephone calls, ensuring that these are answered promptly and are directed to the right person in the company
• Ensure visitors are entered into the visitor’s book
• Maintain the reception, client waiting area and meeting rooms in a tidy manner
• Supervise the collection and delivery of incoming and outgoing mail and faxes to ensure that they are promptly delivered to the correct addresses, internally and externally
• Identification checks for clients, paying in of client monies, accepting payments for invoices and issuing receipts
• Arranging service calls for repairs of office equipment
• Maintaining first aid kits, accident books
• Maintain smooth operation and tidy appearance of the stationery stores
• Regular and timely stationery orders
• Regular and timely replenishment of kitchen supplies

Key Skills and Attributes

• Strong communication skills
• Comfortable learning to use an electronic accounts package and case management system
• Capable of adapting to the needs of the office and will be comfortable working in a client facing role
• Pleasant demeanour
• Quick learner
• Ability to work co-cooperatively with a wide variety of people
• Reliable, dependable, and willing to “pitch-in” at all times
• High degree of confidentiality
• High level of personal presentation

No terminology used in this job description is intended to discriminate against a person’s age, race, religion, gender, marital status, colour, disability or sexual orientation. Each candidate is only assessed on their merits, qualifications and abilities to perform the duties of the job described above. In submitting your CV to Global CTS Ltd via email, social media, our website (general submission or vacancy application) or to a Global CTS vacancy via a jobs board you imply consent for Global CTS to process your personal data for the purposes of considering your suitability for vacancies and provision of work-finding services. We will never pass on your CV/details without receiving prior permission from yourself.