Transport Administrator

Alcester

Monday to Friday 9am to 5pm

Key Accountabilities
Ensure customer accounts are set up correctly and to ensure all necessary documents are completing to raise invoices accurately.
Maintain and continuously update regular abnormal load route permits
Accurate submission of job specific abnormal load permits
Accurate processing of driver and second man wages

Key Responsibilities
Processing of Drivers & Second man run sheets and wages on a weekly basis
Processing customer invoicing on a weekly basis
Responding to customer calls and queries in a timely manner
Working closely with the accounts department to ensure new accounts are set up correctly
Ensure jobs are processed accurately in line with customer orders, PO numbers, third party invoices and other job related documents to ensure invoices are raised promptly and correctly
Raising invoices through customer portals
Ensure abnormal load permits are submitted in advance of vehicle movements at the direction of the Transport Planners in an accurate manner
Support the Transport Planners deliver an efficient operation through administrative tasks
To perform any duty within the Company that is a reasonable request within your performance, skill and ability level
Booking vehicles onto ferry crossings
Provision of Hotel bookings for Heavy Haulage personnel
General administrative tasks to provide support to the Heavy Haulage Operations team deliver a high level of customer service.
To perform any duty in the company that is a reasonable request within the performance, skill and ability level of the job.
Be flexible and adaptable to provide assistance to all areas of the Transport Office when required
Support the Health & Safety of colleagues across the business

Qualifications / Skills
Excellent verbal and written communication skills
Good IT skills- Microsoft Word, Excel, Power point
Excellent organisation skills
Previous experience working in a business based administration role, ideally within a transport environment