Estimating and Procurement Manager

Estimating and Procurement Manager

The Estimating and Procurement Manager will be responsible for managing the estimating process and overseeing procurement activities to ensure cost-effective sourcing of materials and services. This dual-role position requires a keen understanding of manufacturing processes, strong analytical skills, and effective negotiation abilities to manage both project estimates and the procurement of materials. The ideal candidate will work closely with Studio, production and install, suppliers, and clients to ensure project goals are met within budget and on time.

Estimating Responsibilities

• Prepare accurate estimates for manufacturing projects by analysing plans, BOQ’s, technical documents, and specifications from sales teams.
• Work with production and Install teams to gather data on labour, materials, equipment, and overhead to produce detailed cost estimates.
• Develop comprehensive quotations for clients based on project scope and company pricing strategies.
• Ensure estimates are aligned with project budgets, timelines, and customer expectations.
• Review past estimates and outcomes to refine future estimating processes.
• Track and monitor actual costs vs. estimated costs to identify and correct variances.

Procurement Responsibilities

• Source and manage relationships with suppliers to ensure the procurement of high-quality materials at competitive prices.
• Negotiate contracts, pricing, and terms with suppliers to achieve cost savings and mitigate risks.
• Coordinate with the production team to ensure timely delivery of materials and equipment for manufacturing projects.
• Monitor stock levels and manage inventory to prevent shortages and ensure continuous supply chain operations.
• Oversee vendor performance and resolve any issues regarding quality, delivery, or cost discrepancies.
• Identify opportunities for cost reduction and improved efficiency through strategic sourcing and supplier management.

Key Attributes and Skills

Analytical Skills:

• Strong ability to analyse complex technical documents and specifications to create accurate cost estimates.
• Capacity to evaluate material requirements, labour costs, and overhead to provide precise project pricing.

Financial Acumen:

• Understanding of pricing strategies, cost structures, and budgeting processes in a manufacturing environment.
• Ability to forecast costs, identify potential savings, and control project budgets.

Negotiation Skills:

• Proven experience negotiating with suppliers for favourable terms, pricing, and delivery schedules.
• Ability to maintain supplier relationships while securing the best possible deals for the company.

Time Management & Organisational Skills:

• Capable of managing multiple estimates and procurement activities simultaneously without sacrificing accuracy or efficiency.
• Strong organizational abilities to coordinate between departments and manage procurement timelines.

Communication Skills:

• Excellent written and verbal communication skills to collaborate with internal teams, suppliers, and clients.
• Ability to explain cost estimates to clients and negotiate supplier agreements clearly and effectively.

Technical Knowledge:

• Knowledge of manufacturing processes, materials, and equipment commonly used in the industry.
• Familiarity with interpreting engineering drawings, blueprints, and specifications.

Software Proficiency:

• Proficiency in estimating software, procurement platforms, and ERP systems.
• Strong Excel skills, including the ability to use complex formulas and data analysis tools.

Problem-Solving Abilities:

• Quick thinker with the ability to resolve issues related to procurement delays, supplier problems, or inaccurate estimates.
• Creativity in finding cost-effective solutions to meet budget and timeline constraints. 

Detail-Oriented:

• High level of attention to detail to ensure accuracy in both cost estimation and material procurement processes.

Qualifications

• Bachelor’s degree in engineering, Supply Chain Management, Business, or a related field (or equivalent experience).
• 3-5 years of experience in estimating, procurement, or supply chain management, preferably in a manufacturing environment.
• Knowledge of industry standards, cost-estimating techniques, and procurement best practices.
• Recognised Certification in Procurement is preferred.
• Experience with ERP systems and cost-estimating software.
• Proactive, self-motivated, and capable of working independently or as part of a team.
• Strong ethical standards with a focus on transparency, accuracy, and responsibility.
• Adaptability to changes in project scopes, timelines, or material availability.