Personal Assistant

Your new companyHays are partnering with a well-known service provider based in Belfast, focused on a constant strive for improvement, development of innovative work methods and providing their clients with unique solutions for specific needs. The client is seeking a highly experienced Personal Assistant to provide support to ensure the smooth operation of the office of the CEO and Board. Your new role

• Ensure the CEO & Board members are well-prepared for company meetings by organising relevant documents, presentations, and briefings.
• Screen and prioritise emails, calls, and correspondence, responding on behalf of the CEO when appropriate.
• Coordinate and attend meetings where necessary, taking minutes and following up on action items.
• Facilitate communication between the CEO and other teams, ensuring smooth information flow.
• Handle confidential information with integrity and discretion.
• Manage expense reports, invoices, and budget-related tasks on behalf of the CEO.
• Arrange travel itineraries, including transportation and accommodation.
• Organise and coordinate company events, meetings, and off-site engagements as required.

What you'll need to succeed

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior executives.
• Experience in managing confidential and sensitive information.
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and other office management tools.
• The ability to work independently, with a high degree of professionalism and autonomy.
• Flexibility to adapt to the CEO & Board's changing schedule and priorities.
• Strong problem-solving skills and attention to detail.
• Approachable, personable, and capable of building positive relationships with colleagues at all levels.

What you'll get in return

• Salary of £32,500 to £37,500 per annum
• Permanent, Full-time
• Company pension
• Healthcare
• Death in Cover
• 31 Holidays (as per CEF)
• Discretionary Bonus

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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