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Clerical Officer - Human Resources

Hays Specialist Recruitment Limited
Posted 3 days ago, valid for 19 days
Salary

£14.56 per hour

Contract type

Part Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • Hays is recruiting a Temporary Clerical Officer for the Human Resources Team of the Northern Ireland Assembly.
  • The role involves providing administrative support, customer service, managing workloads, and maintaining databases.
  • Candidates must have at least 2 years of administrative experience in HR services or 4 years in a related administrative role.
  • The position offers a salary of £14.56 per hour, equivalent to £28,016 annually.
  • This temporary role is based in East Belfast with hybrid working options and an immediate start available.

Your new companyHays are working with the Northern Ireland Assembly to recruit a Temporary Clerical Officer for their Human Resources Team. Your new roleAs a Clerical Officer, you will be responsible for providing administrative support for the full range of activities carried out across the Human Resource Office.Main duties and responsibilities of the job:

  • Providing high-quality customer service to a diverse range of customers, both internal and external.
  • Managing own work to ensure the delivery of objectives.
  • Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
  • Providing high-quality and timely administrative support where required, for example filing and photocopying, diary management etc.
  • Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
  • Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
  • Organising and providing support to meetings, events and visits, including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have, e.g. the format of the meeting.
  • Recording information to support the production of minutes and draft minutes, e.g. timings of each agenda item and attendance of witnesses.
  • Assisting in gathering and collating information.
  • Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
  • Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
  • Checking and processing invoices for payment through an electronic payment system.
  • Complying with all Assembly Commission's staff policies and procedures, including Equal Opportunities and Dignity at Work policies and procedures.
  • Carrying out other duties that the Assembly Commission reasonably requires of you.What you'll need to succeed

Essential Criteria:At the closing date for applications, applicants must have:1. GCE 'A' level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.AND2. At least 2 years' experience in providing administrative support for a range of HR services to include:a) Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.b) Organising workload and giving attention to detail to produce accurate, high-quality work to deadlinesc) Effectively using Microsoft Office to prepare documents and respond to correspondence.OR3. At least 4 years' experience in a Human Resources administrative role to include (a - c).What you'll get in return

  • £14.56 per hour, equivalent to £28,016
  • East Belfast Location
  • Hybrid working available
  • Immediate start (estimated start date week commencing 24th March)
  • Temporary role for 3 months with possibility of extension

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.