Members Services Admin & PA to Mayor 2days -Ballymena

Your New CompanyHays are partnering with a public sector organisation to recruit a temporary full-time Members Services Administrator including 2 days as PA to the Mayor to provide a dedicated comprehensive, confidential administrative, clerical and secretarial service to the Mayor and Deputy Mayor. Your New Role As Members Service Administrator:

• Provide general administrative support across office departments.
• Maintain logs and produce weekly monitoring reports.
• Process incoming mail and secure cheques/cash for Finance and Governance.
• Assist with cost analysis of conference and event expenditures.
• Organise civic/ceremonial functions and departmental events.
• Contribute to the Department Business Plan and Service Plans.

As PA to the Mayor:

• Provide comprehensive administrative, clerical, and secretarial support to the Mayor and Deputy Mayor.
• Manage the Mayor's Office diary, including appointments, receptions, and travel arrangements.
• Handle financial processing, record-keeping, and budget monitoring for the Mayor's Office.
• Collaborate with the Council's Communications Team for press coverage and website updates.
• Maintain and update the Mayor's Office filing system.

What You'll Need to Succeed

• Minimum of 2 A Levels (Grade A - C)
• Two years' relevant administrative experience as a PA to a Senior Manager
• Two years' experience in successful diary management, dealing with correspondence and drafting quality written responses, working with a wide range of stakeholders and the ability to work in a political environment
• Qualification demonstrating competency in working with office technology (e.g. word processing or typewriting)
• Competent in use of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Full current driving licence valid in the UK and access to a vehicle

What You'll get in Return

• £13.03 per hour as MSA and £17.09 per hour as PA
• 37 hours per week - 3 days as Members Service Administrator + 2 days as PA
• Temporary post until 30th of November with possible extension
• Located in Ballymena
• Online timesheets with weekly pay
• Access to retailer discounts
• Access to thousands of learning and development courses

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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