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Job Title: Admin Support
Location: St Albans
Salary: £25,000 - £26,000
Reporting to: Directors and Department Managers
Department: Admin
Job Summary:
This role provides essential administrative and purchase invoicing support, ensuring smooth office operations and efficient management of supplier-related tasks. The successful candidate will assist the accounts team and offer general office support.
About the Company:
Through consistent investment and innovative management, it has grown to become one of the UKs leading specialist manufacturers and contract packers. By maintaining controlled growth, the company is able to quickly respond to customer needs, providing them with a competitive advantage in reaching the market first.
Main Duties and Responsibilities:
Manage purchase invoicing and handle supplier queries.
Upload all purchase invoices to Sage.
Prepare payment reports for weekly, mid-month, and month-end cycles.
Post supplier payments and distribute remittances.
Process international invoices efficiently.
Ensure materials are released for payment runs.
Track and monitor proforma invoices raised.
Process and reconcile petty cash.
Maintain records of direct debit payments, invoices, and check relevant portals.
Keep service agreement records up to date.
Regularly review Purchase Order Processing and Purchase Ledger.
Ensure all invoices are current and report any issues to the appropriate department.
Answer phone calls and transfer them to the appropriate contact.
Open and distribute incoming post.
Securely type, store, and update company documentation.
Ensure email queries are addressed or forwarded to relevant personnel.
Manage the ordering of stationery and office supplies.
Generate sales export documents.
Greet visitors and organise refreshments for meetings.
Handle mail duties, including post office runs.
Restock the general office first aid box.
Assist with credit control.
