Facilities Manager

Facilities Manager

Reporting to:

Head of Operational Excellence

Division:

UK Services

Revision No.

Rev 2 – Aug 24

Work location:

Alloa

Country:

UK

Manage Others:

Yes

Department:

HSEQ

Business Need / Purpose of Role:

Overall responsibility for all building and site facilities, planned, preventive and ad-hoc maintenance. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe, operationally capable. The ideal candidate will be well-organized, able to optimize the use of space and equipment while reducing operating costs.  The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions and able to deliver complex overhaul activities for our civil nuclear, MOD and hydro power generation customers.

Objectives & Measurement

Key Responsibilities and Specific Accountabilities:

Including but not limited to:

• Identify improvements, generate CAPEX applications and present to senior management for consideration.
• Planning and coordinating all installations (telecommunications, heat, electricity etc.), refurbishments and facilities related CAPEX projects.
• Inspecting buildings’ structures to determine the need for repairs or renovations and arranging same with relevant contractors.
• Supervise facilities staff (security, technicians, groundskeepers, electrical engineer etc.) and the control of external contractors, including issue of permits and setting to work.
• Review utilities consumption, identify areas of improvement and generate proposals for management consideration.
• Control activities such as access, egress, security & parking, waste disposal, building security etc.
• Manage associated service contracts, FLT, craneage, waste transfer. Asbestos and legionella etc.
• Keep all associated maintenance and facilities records.
• Sustain annual facilities maintenance program.
• Contribute to compliance of the companies ISO 9001, 14001 and 45001 certifications.
• Focal point for any site maintenance issues and contractor challenges.
• Develop, implement and maintain the General Maintenance Request (GMR) process, reporting on stratification of requests and response times.

HSE –Lost Time Injury (LTI) rate zero - Actively support Achievement of Zero LTI by fully participating in companies’ safety training, involvement in safety Kaizens, providing a positive example regarding notices, barriers, PPE adherence and identification of hazards.

Quality in all that we do – Increase number of Opportunities for Improvement (OFI) - Encourage identification of OFIs > 1 per person per quarter. Minimise open OFIs. Provide feedback to OFI identifier of actions taken.

Quality in all that we do – Identify, participate and deliver improvement and engagement activities.

Job Knowledge / Education and Qualifications

The details described here are representative of those that are encountered by or must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven experience as facilities manager or related position.
• Relevant professional qualification (e.g., CFM) will be an advantage.
• BSc/BA in facility management, engineering, business administration or relevant field would be advantageous, but not necessary if candidate demonstrates considerable experience in similar role.
• Well-versed in technical/engineering operations and facilities management best practices.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.
• PC literate.
• Good report writing skills.
• Project management skills
• Commercial acumen and negotiating skills.
• Good sense of humour.