Scheduling and Operations Coordinator (Hybrid)

We are delighted to represent a thriving business in Alton who recruit for a Scheduling and Operations Coordinator on a permanent basis. This is a fantastic opportunity for an organized and detail-oriented individual to play a crucial role in their day-to-day operations. Benefits:

£26,000-£30,000 (depending on experience) Monday to Friday 8.30-5.30 Hybrid / flex working / 2 days in office and 3 days WFH Enhanced maternity / paternity leave / sickness Training and development Health and wellbeing Regular team events Increased holiday allowance / extra day off on your birthday The Role:

As a dedicated Scheduling & Operations Coordinator you will be responsible for uploading, coordinating, scheduling, and managing site works for various projects. This role involves planning daily operations, booking resources, and ensuring that site activities are efficiently organised to meet project requirements and timescales. The ideal candidate will have strong communication skills, attention to detail, organised with the ability to work effectively in a fast-paced, busy environment.

Main Duties:

• Creating projects on the inhouse system, ensuring all information is uploaded and accounted for
• Schedule and coordinate all site works, including the booking Engineering Technicians, materials, and subcontractors, to ensure projects run smoothly.
• Develop and maintain a detailed schedule of site operations, updating it regularly to reflect changes in project timelines or requirements
• Communicate with project engineers, site supervisors, subcontractors, and other stakeholders to confirm work schedules and associated documentation is available
• Liaise with clients to confirm site access, special requirements, and other relevant details to ensure a seamless operation
• Monitor progress on site works and adjust schedules as needed to accommodate delays or changes in project scope
• Collaborate with project engineers, and other stakeholders to allocate resources effectively and optimise workforce utilisation
• Maintain accurate records of scheduled works, changes, and completed tasks in the company’s scheduling system
• Assist in the planning and forecasting of resource needs to support upcoming projects
• Ensure all site works are booked in compliance with health and safety regulations and company policies
• Managing Health & Safety application and accreditation forms.
• Conducting annual checks on subcontractor Health & Safety standards, qualifications and assessment forms
• Managing risks assessment in support of the engineers and Directors
• Responsible for recording of any accidents/near misses and updating health and safety accident book
• Maintenance and upkeep of office equipment, PAT testing, fire extinguishers etc
• Manage inventory of tools, equipment, and materials, ensuring that onsite technicians have the necessary resources to perform their tasks
• Ordering and maintaining stock materials for projects
• Fleet management of all vehicles - ensuring regular maintenance checks are carried out and servicing schedules adhered to
• Provide administrative support to the sales and operations team as required
• The role will be subject to monthly and quarterly KPI’s.

Knowledge and Experience:

• GCSE’s (or equivalent) in English
• Proven administration experience in a fast-paced environment
• Experience multi-tasking and balancing multiple requests simultaneously
• Proficient in the use of Microsoft Office Suite.
• Applicants must be eligible to live and work in the UK
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Problem-solving skills and the ability to adapt to changes quickly.

Personal Qualities:

• Self-motivated and willing to take the initiative
• A strong work ethic with high standards for quality
• Out-going, personable, and professional manner
• Reliable and committed team player, willing to help and support others where needed

Desirable

• Project Management qualification
• Health & Safety qualification
• Previous experience in scheduling and operations coordination
• Knowledge of construction processes and health & safety

If this role sounds of interest, APPLY NOWWe endeavour to respond to all applications, however due to the volume applications we receive this is not always possible.If you haven’t received a response within 5 working days, please assume your application has not been successful on this occasion