Logistics Coordinator

Our client, a rapidly growing successful distribution business, is looking for a motivated and detail-oriented Logistics Coordinator to join their team for a 6-month contract. This is an excellent opportunity to gain valuable experience in a fast-paced logistics environment, with the potential for a contract extension. The role will require a proactive approach in managing various logistics activities, including collections, documentation, supplier invoices, and customs procedures.

Logistics Coordinator - About The Role

Arranging Collections:

• Liaise between the factory, freight forwarder, and internal stakeholders to schedule and arrange the collection and shipping of freight.
• Raise internal Advanced Shipping Notices (ASN) within SAP and update ASNs with estimated delivery dates.
• Appoint shipments to freight modes based on cost-effectiveness and priority.

Obtaining and Documenting Shipping Documents:

• Obtain and organize all necessary shipping documents, including Commercial Invoices, Packing Lists, Bill of Lading, MRNs, and Customs Clearance documents.
• Ensure all customs clearance submissions are accurate and timely.
• Maintain accurate records and update SAP, including document archiving.

Supplier Invoice Checks: Ensure relevant elements of supplier invoices match the data in SAP and flag discrepancies to the Buying team for resolution.

Inbound Tracking:

• Provide stakeholders with an overview of planned deliveries.
• Report product-level details for shipments that deviate from the planned schedule.

Freight Invoices:

• Validate freight invoices to ensure accuracy in billing and resolve any discrepancies.
• Receipted PO Maintenance:
• Review open purchase orders (POs) against receipts to ensure they are fully receipted.
• Work with the Buyer to close open POs as required.

Managing Logistics Supplier Relationships:

• Lead meetings with logistics providers to review freight market trends and provide business updates.
• Proactively engage with logistics providers to address any service level issues.

General Logistics Oversight:

• Responsible for arranging the collection and tracking of all inbound shipments.
• Ensure all shipments are accompanied by the necessary documentation and prepare breakdowns for customs brokers.
• Ensure the accuracy of customs declarations and facilitate smooth clearance.

Additional Responsibilities:

• Supplier invoice checks for both product and freight.
• Provide regular summaries to the business detailing the status of inbound shipments.
• Manage relationships with Freight Forwarders to ensure effective and efficient operations.

Key Accountabilities:

• Collaborate with Purchasing, Sales and Operations Planning, Finance, and Inventory Control teams.
• Balance cost-effectiveness with timely shipping solutions.
• Ensure compliance with all UK legislation related to imports.
• Uphold internal service level agreements (SLAs) and operational standards.

The successful Logistics Coordinator will have:

• Proven experience in a similar logistics or shipping role is essential.
• Proficient in Microsoft Office 365 with intermediate Excel skills.
• Familiarity with customs clearance processes is advantageous.
• Experience in the Freight Forwarding industry is a plus.
• Right to work in the UK is required.
• Must have access to your own mode of transport, as driving to the onsite location is required.

This is a fantastic opportunity for an experienced logistics professional to contribute to a dynamic team while gaining exposure to various aspects of the logistics and shipping industry. If you're an organised, proactive individual with a passion for logistics, we encourage you to apply.

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications, we currently receive, we are unable to respond to all candidates. If you do not hear from a consultant within 5 working days, please assume that you have not been successful.

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