Role: Legal HR Administrator

Salary: Starting at £27,000

Hybrid/Remote Working Available

Our client, a thriving and fast-paced law firm, is seeking a proactive and detail-oriented Administrator to join their team. This is a key role supporting HR and Compliance functions, ensuring smooth and efficient operations within a growing organisation.

We are looking for candidates with strong administrative skills and a commitment to fostering a positive workplace culture. This is a varied and dynamic position where no two days are the same. The ideal candidate will be adaptable, able to manage shifting priorities while maintaining high-quality work, and possess a calm and professional approach.

Key Responsibilities

HR Administration:

Prepare new employment contracts for review.
Ensure new employees are accurately onboarded within the HR system.
Submit IT access requests for new starters.
Collect and verify employment references, raising any concerns with the Head of HR.
Organise and prepare welcome gift bags for new starters.
Send first-day emails and activate the HR system for new employees.
Coordinate onboarding processes, including reading lists and compliance training.
Conduct right-to-work checks for new hires.
Issue and track asset forms for new starters, updating the HR system accordingly.
Manage DBS checks for new employees and three-year renewals for staff and consultants.
Schedule probation review meetings with Heads of Department and prepare relevant documentation.
Organise and send birthday and work anniversary cards.
Maintain and update the organisational chart monthly, distributing it as needed.
Collect and verify practising certificates annually, liaising with Heads of Department.
Process employee departures, including updating the HR system, calculating outstanding leave, and preparing exit letters.
Arrange IT access removal and track asset returns for leavers.
Respond to reference requests for former employees.
Provide reference numbers for the Friends and Family referral program.
Support HR with annual pay review and appraisal processes.
Post job vacancies on job boards and the company website.
Review candidate applications with the HR Manager and forward suitable profiles to hiring managers.

Compliance Administration:

Assist with SRA Diversity Data collection every two years.
Support the annual SRA renewal process.
Gather and log quarterly PI declarations from fee earners.
Record GDPR breaches and notify the Compliance Manager.
Track and save file review outcomes for Property, Family, and Private Wealth departments, ensuring corrective actions are documented and completed.
Support the creation and implementation of HR policies and procedures.
Provide occasional reception cover.
Conduct weekly fire alarm tests.
Assist the HR Manager with health and safety compliance, including first aid and fire warden responsibilities.
Perform other administrative tasks as required.

Skills & Experience

Previous experience in HR administration is advantageous but not essential.
Experience in the legal sector is beneficial but not required.
Strong general administrative background.
Exceptional attention to detail.
Excellent time management and organisational skills.
Reliable, flexible, and able to work independently.
Strong verbal and written communication skills.
Trustworthy and capable of handling confidential information.
Proficient in Microsoft Office, including Word, Outlook, and Excel.

If you are an organised and adaptable individual looking to advance your career within a leading law firm, we want to hear from you.