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Secretary
HU4 Area of Hull
25k
Monday to Friday
Office Based
As an administrative professional you will be responsible for managing office operations by handling tasks like, answering phone calls, scheduling appointments, managing calendars, preparing documents, taking meeting minutes, maintaining filing systems, and coordinating travel arrangements, ensuring smooth communication and efficient work-flow within an organisation; often acting as the primary point of contact for visitors and clients.Key responsibilities may include:
- Communication Management:
Answering and directing phone calls, taking messages, managing email correspondence, greeting visitors, and handling incoming mail. - Calendar Management:
Scheduling appointments, meetings, and conferences for executives and staff, managing calendars and sending reminders. - Document Preparation:
Typing letters, reports, presentations, and other documents, proofreading for accuracy. - Meeting Support:
Preparing meeting agendas, taking minutes, distributing meeting materials, and coordinating conference room bookings. - File Management:
Maintaining organised filing systems for both physical and electronic documents. - Travel Arrangements:
Booking travel accommodations and transportation for staff. - Office Administration:
Ordering office supplies, managing equipment, and maintaining inventory. - Administrative Support:
Assisting with special projects, data entry, and other administrative tasks as needed.
Required Skills:
- Excellent communication skills, both verbal and written
- Strong organisational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Attention to detail and accuracy
- Ability to prioritise tasks and meet deadlines
- Professional demeanour and ability to interact with diverse individuals
If you are interested and meet the above criteria, please send your CV to (url removed) or call the Commercial team on (phone number removed) if you have any queries.
Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector.
