- Log and mark files accurately.
- Cross-reference files against the file log to ensure accuracy.
- Update and maintain the file catalogue.
- Number bays according to the floor plan.
- Organize and file paperwork correctly.
- Reduce box capacity for easier file access during SARS/file requests.
- Photocopy documents for file requests.
- Compile documents for legal purposes if required.
- Print and file server back files.
- Provide phone cover when necessary.
- Process invoices.
- Manage residential timesheets and HR reporting statistics.
- Prepare and send letters, including short break letters, meeting letters, review letters, and resource panel agendas/invites.
- Excellent understanding of GDPR compliance.
- Strong organizational skills with an ability to manage multiple tasks efficiently.
- Initiative-driven with a keen attention to detail.
- Proficiency in Microsoft Office, particularly Excel.