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This is an immediate start temporary position based in Ascot, there could be scope for the position to become permanent in time. It is full time Monday to Friday office based.
Responsible for the management of the day-to-day HR administrative matters guided by the implemented HR procedures and policies as directed by HR Director.
The HR Data Administration Specialist is responsible for taking ownership of the HR data manipulation and reporting
Person Specification
- Well organised, with ability to work to tight deadlines and attention to detail
- Experience and knowledge of HR administrative best practices, HR systems and general practices
- Strong written and verbal communication skills
- Computer literate with high proficiency in the use of Word, Excel, and PowerPoint
- Previous experience of working in an HR department
- Experience of data entry using HR Information Systems
- Ability to identify process improvements and enhancements
- High attention to detail, accuracy and speed of input
- Proactive and process driven
Objectives
The Human Resources Data Administration Specialist will support the HR team in the provision of a high quality, efficient HR data management and administration. To fulfil the Human Resources core framework in the four areas of strategy, employment relations, learning and development and recruitment. All linked to the organisation's strategy. Apply professional high standards of relevance, accuracy and timeliness in the information and advice they provide to stakeholders. Accept responsibility for professional actions and decisions. Seek appropriate support for business needs in new areas of activity. Comply with employment laws. Act as a role model for maintaining the highest standards of ethical conduct.
Maintain professional knowledge and competence through continuing professional development, to ensure a professional, up to date and insightful service.
Safeguard all confidential, commercially sensitive and personal data acquired as a result of business relationships and not use it for personal advantage or the benefit or detriment of third parties
Duties and responsibilities
- Monitor and audit HR team, managers, and our employee's usage of HR system to ensure best practice, data and process accuracy.
- Organise, audit, cleanse and maintain HR data - analysing data, ensuring data integrity and running queries
- Streamlining HR processes and helping to manage the HR systems
- The administration involved in new starters, training and recruitment.
- Responsible for ensuring HR records and personnel files are up to date and accurate.
- Collaborating with HR Director, Payroll and HR Manager and other stakeholders to determine HR needs
- Produce reports for inspection and review as required
- Analysing performance metrics and resolving application issues
- Complete the on-boarding process for new starters, including issuing contracts of employment, setting up new users on system, working closely with Payroll; including all relevant checks
- Responsible for processing employee data by entering, editing, and modifying employee information
- Creating user accounts, managing access, and updating employee information working closely with Payroll
- Work with Payroll to ensure accuracy of payments and reporting
- Enhancing HR processes,
- Contribute to the continuous improvement of the HR systems and practices
- Process New Starter, Change of Circumstances and Leaver forms/paperwork and appropriately amend and update system
- Supporting with elements of payroll such as the preparing of salary uplift notifications
- Book training courses and ensure that regulatory training is kept up to date
- Ensure the management team and payroll staff are kept up to date with new employees, leavers and any significant staff information
- Ensure personnel files are archived and scanned in a timely manner
- Supporting the HR leadership team with complex and on-going cases
Other Key Tasks
- To maintain accurate and efficient filling systems both computerised and manual, to include retention and / or archiving of employee files
- Logging and recording temp workers/contractors at all locations.
- To undertake training as and when required
- To support and cover the team, specifically at times of leave
- To maintain confidentiality always, ensuring that personal details are recorded and stored as appropriate and in line with data protection
- Assist with specific projects as directed
The benefits of being a temporary worker through Bucks & Berks Recruitment:
- A friendly and supportive temps' team; we are here to answer any questions and support you in your role.
- Weekly pay, no more counting down the days until your monthly payday!
- As a temporary candidate you will receive a Costa gift voucher on your 13th consecutive week worked!
- Holiday pay on top of your hourly rate.
- A flexible approach to working, you are in control of when you are available to work.
- Fantastic experience and opportunities with large and small businesses across the Thames Valley region.
- Gain insight in a variety of departments and organisations, a great way to discover the work you enjoy and the company structures that work for you.
Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
