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Property Administrator - Charitable Organisation
Our client is a Catholic Church with a varied and interesting portfolio of properties across the Southwest. Due to growth of the business, they are looking to bring a Property Administrator into the team.
The ideal candidate will be responsible for providing a full administration service to the Head of Property Services and the Property team. Whether it's health and safety compliance, grant's administration, rental administration, or other property related matters, the Property Administrator will ensure a smooth operation of the teams' activities.
Firstly, what's in it for you?
- 25,643 PA
- Pension scheme
- Statutory holiday - Christmas and Easter time off
- Cash back scheme
- Free parking
Property Administrator - Charitable Organisation
Responsibilities
- First point of contact for Property Office queries (email, TEAMS, phone, in person)
- Manage the Property telephone helpdesk and direct queries
- Triage and prioritise queries
- Support the Head of Property Services by handling first-line queries and managing inbox
- Administer agendas and minutes for key meetings, distribute within a week
- File documents electronically or on paper using MS TEAMS
- Scan property documents, including title deeds
- Manage appointment diaries and assist with follow-up calls
- Maintain logs of property projects, Health & Safety inspections, and Quinquennial Inspections
- Assist parishes with insurance queries (training provided)
- Administer Health & Safety training courses
- Perform other administrative tasks as needed
Property Administrator - Charitable Organisation
Requirements
- Honest, open, and friendly with high integrity
- Excellent communication and telephone skills
- Flexible with strong organisational and time management skills
- Proficient in Microsoft Office and database applications
- Accurate typing, data input, and report distribution
- Empathetic, especially on the phone; good problem-solving skills
- Strong team player and independent worker
- Maintains confidentiality and handles sensitive information
- Professional telephone helpdesk and MS TEAMS experience
- Support role in property, sales, or professional organisations
- Knowledge of office management, property IT systems, and databases
- Professional secretarial qualifications
- Familiarity with office equipment, databases, and property maintenance
*Please be aware this job description is a general overview and subject to change as per our clients' needs.
Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.
