Executive Assistant to Managing Director

GROWING MED-TECH COMPANY: USING TECHNOLOGY TO EMPOWER PEOPLE

On behalf of our growing medical-tech Client, we are hiring for a full-time, permanent Executive Assistant to support the owner/Managing Director. This position is predominantly office based in Aylesbury, Buckinghamshire with a flex to work from home occasionally. Salary is £40,000 to £45,000 depending on experience.

This role offers an exciting opportunity to join a thriving organisation during experiencing a period of growth as they expand their product lines and explore new revenue streams. They are seeking an Executive Assistant who is not only passionate about providing exceptional support but also eager to grow with the organisation over the long term. They are looking for an Executive Assistant who is passionate about long-term development, with the desire to grow and adapt as the company expands, becoming an integral part of our team for the years to come.

Acting as a confidante and sounding board, you will work closely with the Managing Director, ensuring their day-to-day operations run seamlessly while contributing to long-term business objectives. This role is both varied and impactful, blending business and personal support, approximately a 70:30 business/personal split. On the business side, you will manage the Managing Directors complex schedule, facilitate key meetings and provide operational and administrative support to keep business priorities on track. Beyond this, your role will be instrumental in decision-making processes, as you assist with maintaining a clear focus on the companys goals and objectives.

KEY RESPONSIBILITIES/ROLE REQUIREMENTS:

As the Executive Assistant and right hand to the Managing Director, you will play a key role in ensuring the smooth operation of business activities as well as manage and organise personal activity. Your ability to communicate effectively, multitask and maintain impeccable attention to detail will be essential in managing the Managing Directors busy schedule and providing high-level administrative support.

Business Requirements:

• Providing a wide range of support to the Managing Director in order to leverage their effectiveness and make their life easier!
• Manage the Managing Director's calendar, schedule appointments and meetings, and ensure that they are well-prepared for all engagements.
• Facilitate communications between the Managing Director and his direct reports, and act as point of contact for the wider team as appropriate.
• Organise and support the Managing Director with developing commercial partnerships in the UK and overseas.
• Manage communication and correspondence on behalf of the Managing Director, including responding to emails, drafting letters and memos, and handling phone calls.
• Act as confidante to the Managing Director, exercising the highest levels of confidentiality and discretion.
• Prepare minutes and action trackers meetings, including Board meetings. Prepare reports and spreadsheets as requested.
• Maintain and organise files and records for the Managing Director, ensuring that they are easily accessible and up to date including business contracts.
• Manage and prioritise incoming requests and projects, delegating tasks where appropriate and ensuring that deadlines are met.
• Assist the Managing Director in preparing for meetings, including drafting, and distributing agendas, presentations, and other relevant documents.
• Supporting the Managing Director with HR which might include the recruitment of senior staff, handling confidential staff related matters, staff appraisals, grievances, disciplinary investigations, recruitment, drafting reports and correspondence.
• Light touch Health & Safety.
• General admin duties including holiday planning for team, processing personal expenses, company credit card expenses, raising purchase orders, maintaining document appropriate filing, and event management.

KEY PERSONAL ATTRIBUTES:

The ideal candidate will bring a blend of professionalism, adaptability and technical proficiency, creating a strong foundation for trust and efficiency in this critical support role.

Key Personal Attributes:

• Professionalism, discretion and strong communication skills
• Excellent organisational skills with the ability to multitask and prioritise effectively
• Flexibility, adaptability and a proactive, positive attitude
• Strong problem-solving skills and the initiative to work independently
• Confidence, assertiveness and a collaborative mindset
• Tech Savvy / IT Literate (Microsoft Office Suite and Apple tools)
• Time management, record-keeping and data management expertise
• Customer service and relationship management capabilities

Please apply to receive the full job specification, we are very excited to be working on this position. The Director we are working with understands the value a strong EA partnership can bring and is looking forward to working closely with the newly appointed EA. Once there is alignment and synergy due to the confidential nature of this search and respecting our Clients wishes, the salary level will be disclosed. It is a competitive remuneration package and reflective of the Global Skills Matrix Level 4 category we feel this position holds.

YOUR APPLICATION IS IMPORTANT TO US, THANK YOU IN ADVANCE FOR APPLYING

It is part of our ethos to ensure we respond to every application individually whether successful or otherwise. In the current market, we believe behaving in a professional manner is more important than ever. We at Strategic PA Recruitment promise to never send your CV to our client without your permission. This process is confidential, and we ask that you do not in any circumstance release the name of our client or discuss the details of a role that we speak to you about.

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We are committed to supporting and promoting equality, diversity and inclusion. This commitment is embraced by all of the Strategic PA Recruitment team and applies to all clients, employees and other stakeholders. We passionately believe that everyone is entitled to respect and dignity and will do our utmost to ensure you are treated with such during this process. All applications and conversations are in the strictest of confidence. Thank you in advance for your interest and good luck with your application.