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We are recruiting for an exceptional HR Advisor. The successful candidate will have to support the full employee life cycle and will be involved in all areas of the Human Resources function.
The post holder will be expected to work as part of the HR team in the provision of a comprehensive HR service. The post holder will be required to work closely with the HR Team and the Finance Team. The post holder must hold a driving license to visit our other sites including those based in Hampshire and Berkshire when required.
JOB SUMMARY
Provide high quality professional advice and support to managers and staff for all HR related matters.
Undertake specialist and general HR tasks as required and appropriate to the role.
Deputise and act up for the HR Manager, as required.
KEY RESPONSIBILITIES AND DUTIES
Update and support changes to employment law and best practice across schools HR
Maintain the suite of document templates eg employment contracts, variation to contract letters, invitation to meeting letters, resignation letters, etc. Ensure these are accessible to the team and ensure they are kept up to date, relevant and in line with contractual and statutory requirements.
Generate employment contracts and variation to contracts in line with authorised management requests for checking for the HR Manager.
Undertake Regular Single Central Record Audits for the schools
Work closely with the Payroll Department to ensure workforce information is kept up to date, and any problems identified and addressed. Issue accurate payroll instructions, to meet payroll deadlines.
Work with the HR Manager to guide and advise management and employees, through all aspects of the employee life cycle to include absence management, investigations, discipline, grievance, capability, in accordance with the consistent application of Trust policies and procedures and compliance with employment law and best practice.
Manage and monitor the Absence Management Programme across the Trust
Manage and Monitor the Probation Period Process with Recruiting Manages and highlight any concerns to the HR Manager
Assist in the HR processes including recruitment and selection, starters and leavers, employment checks, induction, mandatory/other training, probationary period review, performance and development review, maternity/paternity/shared parental leave, flexible working requests.
Support the HR Manager in the management of poor performance, advising on solutions.
Take notes at formal HR Meetings
Undertake Interviews with Recruiting Managers
Assist the HR Manager to provide management information reports relating to HR for example absence data, staff lists, payroll costs, etc. Work on requests for information, ensuring timely and accurate responses are provided.
Work with management to ensure all information (eg jobs, hours, etc) are up to date.
Undertake Job Evaluations where required for posts.
Contribute to the development of HR policies, as requested.
Management the provision of HR data including data input, as necessary.
Maintain a filing system to ensure documents and information are retained and easy to locate.
Maintain and update HR database systems.
Work with HR Manager and Co-ordinate learning and development events for Trust staff, as required, and participate in the delivery of events as relevant.
Complete relevant documentation in line with Regulatory and awarding bodies.
Deputise for the HR Manager, as required.
Always seek to be effective and efficient and to enhance the quality of the service which the HR team gives to all its users in line with the values of the Trust, thereby assisting them to provide a high quality of service to learners.
GENERAL RESPONSIBILITIES
Identify personal and professional staff development needs to meet the Trusts Strategic and Operational Plan.
Ensure continuous professional development (CPD) requirements as specified by the Trust and that may be identified during Trust processes, for example Performance Management.
Participate in the Trust Performance Management Scheme.
Be responsible for ensuring that the duties and responsibilities detailed in the Trust Health and Safety Policy are adhered to and carried out.
Maintain awareness of the requirements of the Trust Health and Safety Policy.
Read, understand and apply the Trust Safeguarding procedures and ensure that the duties and responsibilities detailed in the Trust Safeguarding Policy are adhered to and carried out, especially regarding the employment and management of staff.
Understand the Trusts obligations under the Public Sector Equality Duty and act in accordance with statutory obligations under the equality duties and in compliance with current Equality legislation.
Ensure adherence to the Trusts General Data Protection Regulation (GDPR) legislation and general data protection laws.
Work to the Trust quality standards and systems within the context of the Trust quality systems and human resources functions.
Undertake such other duties and responsibilities as are appropriate to this level of post.
The above job description does not purport to be an exhaustive list of duties and responsibilities. The post holder will be expected to undertake additional duties as the requirements of the post change.
The purpose of this job description is to outline levels of responsibility and accountability of this post, to ensure that all work undertaken by our staff is identified and lines of accountability are clear.
THE PERSON
Essential Skills and Characteristics
A CIPD Level 5 certification, or above.
Previous experience of working in a fast-paced Education HR team, providing first level advice on HR policies and procedures, employment law and employee relations issues.
Excellent organisation and communication skills, with a good foundation in HR theory.
Ability to multitask and deal with a range of incoming enquires organisation is key to the success of this role.
Ability to develop innovative ideas and solutions.
Excellent IT skills specifically MS Office; particularly Word, Excel and Outlook, also keen knowledge, and experience of the importance of databases and their role in providing accurate management information.
Able to form and maintain effective working relationships with colleagues, service users and third parties.
Self-motivated with a can do attitude and determination to always strive for the best outcomes.
Able to streamline and improve operational processes.
Highly enthusiastic with excellent communication skills.
Desirable skills and characteristics
Excellent written, verbal, listening and presentation skills.
Member of CIPD. Level 5 qualification or above
Knowledge of employment contracts and context within the education sector.
