Payroll Advisor

JOB DESCRIPTION

To work collaboratively with the team of payroll advisers, processing payrolls for clients, keeping accurate employee records and handling general office administration. Assist the Payroll Manager to ensure the efficient running of the team, supporting the development and implementation of robust systems and processes, providing payroll advice and support to existing and prospective clients.

GENERIC COMPANY DUTIES AND RESPONSIBILITIES:

Always present a positive image of self and the company,

Attend company meetings as required, including 1:1 assessment,

Keep up to date with industry developments,

Attainappropriate levels of competency as set by your line manager in your personal development plan and through regular in-house testing,

Any other tasks and duties that may be reasonably required from time to time to assist in the running of the company

MAIN JOB SPECIFIC DUTIES AND RESPONSIBILITIES:

Payroll

Manage an allocated portfolio of payroll clients, working within a team to meet deadlines and ensure the accurate and efficient running of monthly, weekly, 2 weekly and 4 weekly pay runs.

Ensure the internal payroll system (LENNY) is accurate and up to date across all client records.

Liaise with clients via telephone and email, providing advice and guidance on all matters relating to payroll.

Remain competent with HMRC guidance and updates and where necessary liaise with HRMC on behalf of clients.

Payroll Administration

Dealing with allocated incoming & outgoing posts.

Printing and scanning of documentation including issuing of payslips, P45s & P60s.

Uploading monthly pension contributions via online provider portals.

Processing BACs payments.

New Business

Attend allocated new business client meetings either via telephone or

face to face, working towards agreed annual targets.

DUTIES INCLUDE:

Ad Hoc

Support other team members during periods of absence.

Maintain the level of skills and competencies required to carry out the role.

Any other appropriate duties that may be required to undertake the role.

DIMENSIONS

No Budget Responsibilities

Key support role

JOB CONTEXT

Office based

Office attendance daily (where possible)

Work generated by client need

KEY RELATIONSHIPS

Internal Managers, Account Managers and other staff

External Clients, HMRC & Pension providers

REQUIRED SKILLS

Ability to work efficiently within a team

Accurate numeracy is essential

Reliability and ability to work well under pressure

Strong attention to detail

Good verbal and written communication

Typing and ability to use Outlook, Microsoft Word and Excel

COMPETENCIES / KNOWLEDGE

Integrity

Analytical / problem solving

Results driven

Knowledge / information seeking

Service excellence

Thorough understanding of UK Payroll

MUST HAVE QUALIFICATIONS

Accurate Numeracy is Essential

At least 5 years of Experience in Payroll

Typing and ability to use Microsoft Word and Excel

Robust Payroll System Experience

Sage Payroll Experience is desirable

CIPP qualification is also advantageous but hands on experience and knowledge is valued just as highly.

Full UK Driving License

More Updates

Ability to calculate SMP or SSP manually which are two key areas in Payroll that we would require as an absolute minimum

Ideally candidates who are payroll advisors who have completed the whole payroll process.

The whole payroll process would be the following points:

- Receive and process data

- Understand and advise clients on auto enrolment pensions

- Calculate all Statutory Payments (SMP, SSP, SPP etc.)

- Calculate holiday pay

- Process EPS and FPS submissions

- Communication with HMRC to resolve problems

Working Hours: 9-5pm, overtime can occur around the end of the month. Staggered working between 8-6pm.

The role will be based in the Southeast (Maidstone), however internally we have two teams across North and South. The role will involve working remotely with colleagues based in Manchester as well as those in Kent & Newhaven.

Its a hybrid role once full training has been given, prior to this we expect full-time office attendance to support the induction and training. The timeframe on this varies depending on how quickly the Adviser picks things up, although Id say approx. 3-6 months. When hybrid it is encouraged to follow 3 days in office, 2 days WFH model, but this can be flexible

Ideally, we are looking for someone with experience in a payroll bureau but will consider applicants who work on internal Payroll and are looking to broaden their experience.

Pointers: Candidates must understand payroll off screen, they need to know the calculation behind payroll. This is because the candidate must take on an advisory role in terms of advising clients and picking up on client mistakes.

Employee Benefits:

PRIVATE MEDICAL INSURANCE Advo paid with option to add family at your own cost benefiting from group rates

PENSION 3% contribution from company on top of your contribution, with any additional voluntary pension contributions matched up to a maximum of 8%.

LIFE COVER Advo paid - 3 X annual salary to next of kin.

STAGGERED WORKING HOURS Request to change your working hours to accommodate personal commitments.

INCREASING HOLIDAY ALLOWANCE Accrue an extra days holiday each year to set limit.

RETAIL DISCOUNTS Everyday savings on high street retailers through your Shop St. App.

PERSONAL DEVELOPMENT PLAN Monthly 1-2-1s for all employees, improving skills and knowledge not just related to your work.