Administrative Assistant (4 days) - Ballymena

Your new company
A large public sector organisation based in Ballymena

Your new role

• Maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
• Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public
• Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
• Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
• Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
• Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
• Deal with queries from the public and relevant stakeholders in respect of areas of service delivery
• Assist with the production and delivery of all related publications, promotion material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.

What you'll need to succeed

• 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
• The ability to deal efficiently with large volumes of work
• Successfully prioritising competing demands
• A qualification that demonstrates competency in working with office technology ie Word Processing or Typewriting
• Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.

What you'll get in return

• 13.73 per hour
• Part-time (29.6 hours)
• Based in Ballymena
• Temporary on a month-to-month basis

What you need to do now


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