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Administrative Assistant (4 days) - Ballymena

Hays Business Support
Posted 3 days ago, valid for 7 hours
Location

Ballymena, County Antrim BT43 6AH, Northern Ireland

Salary

£13.00 - £14.00/hour £13.73 per hour

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Contract type

Part Time

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Sonic Summary

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  • The job is with a large public sector organization based in Ballymena, offering a part-time position of 29.6 hours per week.
  • The role involves maintaining diaries, scheduling meetings, processing orders, and managing office systems while ensuring compliance with auditing procedures.
  • Candidates need at least 5 GCSEs, including English Language and Maths, and experience with Microsoft Office applications.
  • The position offers a salary of £13.73 per hour and is temporary on a month-to-month basis.
  • Interested applicants are encouraged to apply by submitting their CV or contacting the recruitment agency for further opportunities.

Your new company
A large public sector organisation based in Ballymena

Your new role

  • Maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
  • Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public
  • Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
  • Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
  • Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
  • Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
  • Deal with queries from the public and relevant stakeholders in respect of areas of service delivery
  • Assist with the production and delivery of all related publications, promotion material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.



What you'll need to succeed

  • 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
  • The ability to deal efficiently with large volumes of work
  • Successfully prioritising competing demands
  • A qualification that demonstrates competency in working with office technology ie Word Processing or Typewriting
  • Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.



What you'll get in return

  • 13.73 per hour
  • Part-time (29.6 hours)
  • Based in Ballymena
  • Temporary on a month-to-month basis




What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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