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As the Purchase Ledger Administrator, you will be reporting to the Finance Supervisor where you will be inputting data and maintain accurate financial records for sales, purchase and general ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide any support to the Finance Supervisor.
Key Responsibilities of the Purchase Ledger Administrator
- Create new supplier accounts and maintain accurate supplier records
- Scan invoice images, process purchase invoices
- Handle manual invoices and credit notes in the accounting system
- Arrange for the timely approval of invoices for payment
- Reconcile supplier statements, resolving any discrepancies
- Flag and put on hold any incorrect invoices
- Liaise with stakeholders regarding unmatched invoices and provide analysis, including overdue creditor reporting and investigating payment patterns
- Manage queries from suppliers via telephone and email
- Process sterling payment
- Periodically assist with customer queries and debt collection tasks
- Provide general administrative support as required by the Finance Supervisor
Experience, Skills, and Attributes Required for the Purchase Ledger Administrator
- Confidence and professional communication when responding to calls and emails
- Exceptional attention to detail with data entry and the ability to spot errors
- Competency in Microsoft Excel at an intermediate level
- Demonstrable ability to quickly learn and adapt to new systems and processes
- Strong problem-solving skills and the ability to use initiative effectively
- Excellent interpersonal and communication skills, both written and verbal
- Ability to work efficiently both independently and as part of a team
- Strong organisational and time management abilities
What's in it for you?
- A starting salary up to £26,000
- Hours: 38.5 hours per week, 08:30-17:00 (Monday to Thursday), 08:30-15:30 (Friday)
- 23 days holiday plus UK bank holiday, rising to 25 days holiday after five years' service
- Holiday Buying additional 5 days option to purchase
- Life Insurance
- Annual Bonus
- Health Cash Plan Scheme
- On-site training
- Excellent career progression opportunities
- Modern facilities
- Employee functions including annual Summer Social
- Charitable fundraising opportunities
- Free car parking
Application Process
If you're interested in this exciting opportunity, please forward your CV to Julie as soon as possible or call to discuss further
