FTC Depot Compliance Co-ordinator

We are currently recruiting for a Depot Compliance Co-ordinator on a fixed term basis until Oct 2025 to join us on our Sainsburys site based in Basildon,?reporting to the Depot Transport Change & Compliance Lead, this is an exciting and varied role which is key to keeping the depot legally compliant by carrying out clerical, administrative and reporting duties, collating and presenting data to be used by the Transport Manager to ensure adherence to relevant legislation, policies and processes.

Shifts: Monday to Friday 37.5 hrs per week
Salary:£26,750

Whatyouneedtodo

• SupporttheDepotTransportTeamin deliveringTransportchange projects
• WorkwiththeDepotTransport Teamtoidentifyopportunitiesforfurthertransportoptimisation, understanding the balance between service and cost
• UnderstandexistingTransportandFleetlegislativerequirementsandreviewprocessestosupport operational adherence
• ReviewchangesinlegislationandworkwithDepotTransportTeamtosupportimplementationof compliance changes, providing information gathered from a variety of systems
• Beabletoprovidedataandinsightforcomplianceadherenceacross;
  • Operationalprocesscompliance(liaisingwith Analytics&Compliance team)
  • Fleetcomplianceincludingvehicledownloads, driverhours,fleetservicing,mots,LOLER, tacograph, accident management (including trend analysis) and damage reduction plans
  • TransportcomplianceincludingtachographinfringementmanagementandWorkingTime Directive adherence. Supporting the Operational team with identifying driver non- compliance to log on / log off and break timings. Driver licence checks and digi-card downloads.
  • Transporttrainingandagencyinductioncompliance supporttheTransportChange& Compliance Lead to ensure our Transport Trainers are working in line with company expectations and legislation.
  • CoordinateLogisticsUKaudits
• WorktogetherwithourH&SteamininstancesofH&SandTransport/Fleetcomplianceoverlapsuch as audit and investigations.
• Takeownershipforyourtasksandconstantlystrive toimprove yourperformance,showing enthusiasm and initiative for new ideas
• Establishandmaintaininternalandexternalrelationships acrossavarietyofstakeholders,including Union partnerships
• Operatewithinlegislation,policyandprocessinallmatters rangingfrompeoplemanagementto safety, health and environment
• Liaisewithvehiclemaintenanceunits(VMUs)atboththeirbaselocationandacrossthedistribution network to understand fleet movements across the year and guarantee the correct information is received/transferred with these movements to ensure the business remains legally compliant
• Contribute tothedevelopmentofanaccidentanddamagespendreductionplan,workingwith the operational management team and VMUs to identify trend analysis
• Assistwithotheradministrativeorclericalduties wherenecessaryasdesignatedbytheLineManager

Whatyouneed toknowandshow

• CPCcertificatewouldbebeneficialhoweverisnot essential.
• Knowwheretofindtherelevantlegislation,policyandprocessinallmattersrelatingto yourworking location.
• Awarenessoftheneedtobuildrelationshipswithpeersandstakeholdersand areauthentic in building and maintaining these.
• Abilitytomakedecisionswithingivenproceduresandguidelinestoachieveagiven outcome.
• Beabletobreakdownissuesandanalysedatatosolveproblems andbuildonyourexpertise.
• Abilitytoorganise,planandprioritiseownworkloadtomeetdeadlinesandtimescales.
• Buildcollaborativeworkingrelationshipsandcommunicateclearlywithinternalandexternal stakeholders across a variety of levels.
• Confidentinmakingdecisionsinafast-pacedandever-changing environment.
• Stayoptimisticinthefaceofproblems/obstacleinyourarea.
• AnawarenessofworkinginahighlyUnionisedenvironment.
• Fleetortransportexperience desirable.

Supportwewillprovide

• Accesstothesupportingfunctionswithin thewiderSupplyChainandLogisticsteam,including Operational Execution and Reporting & Insight
• Accesstopersonaldevelopmenttoolse.g.Bitesizetalks,onlineself-developmenttools,internal mentoring etc.