Your new companyA market-leading Bath-based business are looking to appoint a Business Support Manager. The purpose of this role is to support the Directors and Executive team, provide Project Management resource and manage and co-ordinate office, HR and administrative activities across the business.
Your new roleReporting to the Finance Director you will be responsible for:Key Areas of Responsibility:* To provide general administration, co-ordination and diary support for the Directors and the Executive Team. * The management of confidential matters and ad hoc projects on behalf of the Directors. * To provide project management governance and support to the business. * HR and administration for new staff and those leaving. * The management and control of office equipment including laptops, mobile phones, etc. * To manage third party contracts (eg. software licences, supplier contracts, property leases, etc). * To co-ordinate company events. * To manage all day to day office matters. Specific responsibilities: * Directors and Executive team o Diary management and liaison o Support preparation of Board Packs and circulation o Central storing of weekly Exec reports o Maintaining an archive of meeting minutes and reports o Management ad hoc requests * Project Management Governance and Support o Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required o Support the Head of Operations (and others where necessary) in delivering key projects to the business o Support the choice of, and commission and integration of a new HR Management System o Maintain and update file structures in SharePoint * HR responsibilities o Managing joiners and leavers o Preparing contracts of employment and arranging inductions o Ensuring that the correct equipment is available and set up o Maintaining HR records including sickness/absence/holidays and contracts o Monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes * Management and control of office equipment o Ordering new laptops, mobile phones, etc. o Arranging for laptops to be configured appropriately for new users o Managing returned equipment and re-allocating as necessary* Managing third party contracts (eg. software licences, supplier contracts, property leases, etc). o Proactively monitoring renewals and price increases o Considering alternative suppliers * Co-ordinating company events o Half-yearly team meetings, work and social events. * Day to day office matters o Liaising with the companies' landlord o Managing office supplies What you'll need to succeedThe successful candidate will have experience in a similar role. Additionally, candidates will have:
- Good working knowledge of Microsoft Office (Word/Excel and Outlook)
- Time Management stills
- Excellent organisation skills and project management skills
- Attention to detail
What you'll get in return
- Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday)
- Health Scheme
- Cycle to Work Scheme
- Pension Scheme (NEST)
- Central location - close to all public transport / car parks
- Hybrid working (2-3 days per week in the office)
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk