Project Assistant

• Location: Milton Keynes
• Job Type: Full-time

We are seeking a passionate and experienced Senior Project Administrator to join our dynamic Operations team. This role is crucial for managing all aspects of project planning for our innovative ‘Design & Build’ projects. If you are looking for a role where precision meets creativity and client interaction is key, this is the perfect opportunity for you.

Day-to-day of the role:

• Coordinate and attend ‘hand over’ meetings to fully understand the scope of projects, contracted budgets, and schedules.
• Directly liaise with clients to capture and communicate the intricate details of projects, ensuring internal alignment and flawless delivery.
• Conduct pre-planning meetings with onsite Construction Managers to guarantee all project deliverables are understood and implemented.
• Oversee project budgets, tracking changes meticulously to ensure all variations are captured and invoiced.
• Collaborate with the finance team to manage purchase orders, client invoicing, and supplier invoice accuracy.
• Work closely with the Design team to develop project plans and bill of materials (BoM), ensuring all design requirements are updated, communicated, and accurately captured as projects evolve.
• Ensure smooth project execution during construction, production, and live phases by maintaining constant communication with the Operations and onsite Construction teams.
• Prepare and issue detailed project workbooks, including delivery schedules, and ensure all transport and equipment needs are booked and communicated effectively.
• Provide post-project reports and conduct client meetings to review project outcomes and learnings.

Required Skills & Qualifications:

• Proven project management experience, ideally in a design and build environment.
• Exceptional organisational skills and a keen attention to detail.
• Strong communication skills, capable of engaging with diverse groups.
• Proficiency in IT systems, including spreadsheets and basic software applications.
• Creativity, resourcefulness, and a strong determination to succeed.
• Ability to work effectively as part of a team and foster collaborative relationships.

Benefits:

• Comprehensive training in all company processes and systems with ongoing support.
• Opportunities for personal and professional development.
• A role that allows you to engage directly with clients and make a tangible impact on project success.
• Health & Safety focused work environment with a strong commitment to best practices.

Training and Development:

• Engage in extensive training as per the company’s plan and mandatory requirements.
• Participate in supervision sessions and annual appraisals to continually enhance your skills and career progression.

General Responsibilities:

• Uphold the organisation’s mission, vision, and strategic plans.
• Maintain high standards of conduct and promote equality and anti-discriminatory practices.
• Assist in monitoring and maintaining quality standards across the company.
• Commit to the principles of confidentiality in all professional matters.

To apply for this Senior Project Administrator position, please submit your CV online. For more information, please contact Leon at Reed, Milton Keynes.