Bid Coordinator

Are you a Bid Coordinator or do you have project management experience, with a desire to move into a bid coordinator role? Are you looking for a fully remote role?

Advancing People are recruiting for an established client who are looking for a Bid Coordinator who will be supporting Bid Manager/s and the bid team in the coordination and administration of bid-related activities, predominantly within the Public Sector (80 - 90% of the role).

This is a home-based role, with the successful candidate having the ability to travel to Bedford or Poole 1-2 days per year for team meetings. If you would like to work in the offices more frequently, this option is also available.

You can live anywhere in England, Scotland or Northern Ireland - UK right to work essential for this role.

Our client is a leading International software business that place a major emphasis on building a team of left and right brain thinkers and a working environment where you can have great professional success. If you have the talent, they have the technology and resources to help you create something you can be proud of. If you relish a challenge - and want to work with fun, creative, smart people - you will fit right in.

This role is working 9:00am - 5:30pm, Monday - Friday working from home with complete home office set up, support and ongoing training.

Our client is keen to appoint the right candidate asap so apply now for immediate consideration.

This rarely available Bid Coordinator role will be paying a competitive basic salary, offering excellent variety and exposure to a wide range of existing and new clients, across the UK and beyond.

The Role:

• Support Bid Manager/s in the end-to-end bid process from initial opportunity to contract, with best practice in bid management methodology.
• Manage and maintain company profiles, contract notices, clarification and responses via procurement portals. Enabling Bid Manager/s to identify, qualify and respond to appropriate tender opportunities in a timely manner.
• Create and maintain bid folders and files in a consistent, navigable and functional manner.
• Record information for internal and external reporting, ensuring deadlines are met.
• Support Bid Manager/s on all open opportunities: following up on portals, updating records and reporting accordingly.
• Own, monitor and action team inbox. Follow up and ensure actions are completed.
• Assist Bid Manager/s with the bid management process, including, meeting minutes, creating bid plans and task schedules for each bid, and distributing reminders and updates.
• Coordinate input and activity from a variety of stakeholders; typically, from sales, solutioning, product teams, commercial and legal.
• Consolidate sections and / or documents developed by contributors and team members into the required tender format.
• Act as point of contact for pre-qualification / supplier questionnaires; owning the collation of standard corporate information and assisting with the collation of other information.
• Maintain all files / records for reporting / audit (excel tracking, files records, matrix scores).
• Support Content Manager with updating documents (certificates, accounts etc) as required.
• Contribute to the content library and ensure best quality content for bid responses.
• Support Senior Bid Manager and wider Sales Enablement team with sharing bid expertise, improving processes, bid and post-bid reviews, and ad hoc projects relating to bids.

The Person:

• Intermediate user of Microsoft Office, Procurement Portals, CRM systems.
• Excellent communication skills.
• Strong organisational, time management and prioritisation skills, and great attention to detail.
• Able to work under pressure, working on multiple bids at different stages.
• A flexible team player.
• Experience using responsive bid management software advantageous.
• Experience working in a fast-paced bid or project management team is beneficial, ideally within public sector. But not essential.
• Industry experience in telecommunications or IT is advantageous. And/or an understanding of low-code, CRM and contact centres.
• Evidence of bid / project administration / coordination skills - a qualification or proven experience is beneficial.
• APMP membership is advantageous, though not essential.

You will be a team player, with a friendly and open manner; my client is an ideas-based company offering a supporting working environment and has a track record of keeping and developing their staff.

Apply now in complete confidence for immediate consideration, if you have the bid management experience our client is looking for or contact Dominic Quirke directly at Advancing People.

Advancing People - The Recruitment Specialist

Advancing People Ltd is an Equal Opportunities Employer and acts as both an Employment Business and Employment Agency.