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- Handling enquiries from clients, solicitors, lenders, and estate agents, whether in person, by phone, or via email.
- Creating detailed attendance notes for all forms of communication.
- Opening and closing files, conducting AML checks, maintaining file updates with correspondence (both electronic and paper), and ensuring adherence to SRA regulations, Lexcel, and firm policies.
- Providing administrative support, including photocopying, scanning, and related tasks.
- Typing audio recordings.
- Managing filing and general administrative duties.
- Preparing client quotes and drafting completion statements.
- Assisting the Fee Earner in preparing the report on title, mortgage report, and search report for clients.
- Raising inquiries and responding to requisitions.
- Performing online searches.
- Using the Land Registry portal for submitting registrations, responding to requisitions, and ordering official copies.
- Calculating and submitting Stamp Duty Land Tax applications.
- Drafting forms such as AP1s and TP1s.
- Preparing and submitting bills, receipts, and payments to the finance team on behalf of fee earners.
- A solid understanding of the daily functions of a legal office
- Strong computer skills, particularly in Word, Excel, and Outlook
- Familiarity with case management software
- Proficiency in English language
- Keen attention to detail
