Administrative Assistant

The Vacancy

Join the team as an Administrator at Fieldfisher's dynamic Belfast Support Hub! We're seeking a passionate and experienced individual to become an integral part of our Legal Support Services. As a key player in our practice administration team, you'll provide vital administrative support across all Practice Groups and Business Services in the UK. Take your career to the next level with us!

What You'll Do

• Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
• Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.
• Raising billing guides and assisting with the billing process.
• Property searches using the Land Registry portal.
• Utility searches using our electronic search agents.
• Electronic filing.
• Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate.
• Updating Alerters/Blogs/Website.
• Booking meeting rooms.
• Conducting research.

What We're Looking For

• Experience gained in an office as an administrator or customer service (call centre) background
• Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential)
• Good communication skills, with the ability to liaise effectively at all levels across the business
• GCSE Maths and English

What We Offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Inclusiveness and Diversity:

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, visit.

How to Apply:

• Click 'Apply Now' to submit your CV and begin your application.
• Note: We recruit on a rolling basis until the role is filled.

Recruitment process:

• 20-30-minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
• For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
• Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

The Firm

Fieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.Our network spans over 1,800 people across 26 international offices in 12 countries.We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice, Vienna and Silicon Valley.Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.