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Job Title: Personal Assistant- Part - Time
Location: Belfast
Salary and Benefits: £28K- £30K per annum ( Pro- Rata) - dep on experience
Hours are Part Time and can be Flexible
Employment Type- Permanent
Interview Process: Immediate Interviews
The Right Client- Nominate Recruitment are thrilled to be partnering with a successful Property Business. They are seeking a Personal Assistant to work closely with the Managing Partner.
The Right role:
- Provide a wide range of key administrative and business support to Partners and senior management on a daily basis
- Full diary management for the Managing Partner.
- Management of all meetings, this includes managing attendees, creating agendas and minute taking.
- Carry out administrative duties such as filing, typing, copying, binding and scanning.
- Drafting letters and emails on behalf of the Managing Partner.
- HR & recruitment duties to include induction of new staff.
- Arranging of team building events.
- Maintaining and updating staff records and contracts of Employment.
- Ensure Health and safety processes are up to date and being adhered to.
- Communicate through email, correspondence memos, letters, faxes and completion of forms
- Order office supplies.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Assist in staff training events.
- Develop and update administrative systems to make them more efficient
The Right Fit:
- Experience as a Personal Assistant or Executive Assistant
- Good organisational skills and the ability to track and manage multiple competing priorities
- Excellent written and oral communication skills and the ability to summarise complex issues clearly and succinctly
- Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities
- Expert user of Microsoft Office applications
- Exceptionally detailed orientated
- Exceptional interpersonal skills - oral and written
- Ability to build and maintain strong working relationships and foster join-up and collaboration across teams
