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MONDAY - FRIDAY 0900-1700
36 hours per week
Brook Street (UK) Ltd are delighted to be working on behalf of one of the biggest Public Sector Organisation's located in Belfast.
Our reputable client, he Education Authority NI, is seeking Senior Clerical Officer's to provide administration support within the Statutory Assessment and Review Service based in their Belfast City Centre Office.
As a Senior Clerical Officer you will provide administrative, clerical and secretarial support to Senior Officers on all matters relating to the organisation and work of the department and the service it provides, on behalf of the EA for pupils with Special Educational Needs.
MAIN DUTIES AND RESPONSIBILITIES
Statutory Assessment
- Ensure the appropriate and timely issuing of all documentation in relation to Statutory Assessment and Annual Reviews;
- Assist Administrative and SEN Link Officers with processes in relation to placement of pupils with statements of Special Educational Needs including liaison with parents, schools, other EA departments regarding transport, classroom assistant provision, equipment etc;
- Assist with the processing of the Annual Reviews, Transition Plans, Change of Placement and Cessation of Statements;
- Arrange meetings for Officers to discuss statements with parents, schools and professionals;
- Ensure accuracy of the computerised and manual records of all children with statements of special educational needs and those undergoing statutory assessment;
- Prepare information on children who move into or out of the EA ensuring pupil records are forwarded to the appropriate education authority;
- Check the receipt of advices, reports, information from parents and professionals in relation to Statutory Assessment and Annual Reviews;
General Administration and Secretarial Support
- Provide individual secretarial assistance for Officers within the Statutory Assessment & Review Service (SARS) which includes checking correspondence, screening and distribution of mail/telephone calls, making appointments, receiving visitors and maintaining officers' diaries;
- Arrange appointments, preparation of materials for meetings and general correspondence for Senior Officers;
- Attend meetings as required acting as Secretary, preparing minutes for circulation to all involved;
Maintain databases/spreadsheets;
- Ensure the appropriate and timely issuing of all documentation in relation to the SARS;
- Deal with telephone queries and engage in follow-up action, where appropriate;
- Provide a confidential and discreet service when dealing with information of a personal and sensitive nature having regard to GDPR legislation;
- Provide information and support to schools, parents, other professionals and EA Officers;
- Preparation and compiling of documentation as required.
- Any other duties commensurate with the grade of the post.
As the successful applicant you must:
- Hold Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
- Hold at least 1 year`s suitable Clerical and/or administrative experience with sound knowledge of Microsoft Office Suite.
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
The rate of pay is £ 12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.
