HR Administrator

HR Admin Officer

My client is a well-established and leading organisation based in Belfast, who are currently seeking an experienced HR Admin Officer to join their team.

This is a Full-Time, Temporary Position initially for 6 months.

Hours of work: (37 hours per week). – Hybrid Working with 2 days in the office after training is completed.

Hourly rate from: £13.62

Job Role:

You will be responsible for undertaking a range of HR admin tasks within the HR Services Team.

Essential Criteria:

• Minimum of 1 years’ administration experience gained in an office environment to include maintaining manual and computerized records.
• Experience of providing advice and guidance to managers and employees.
• Experience in a customer service role.
• Minimum of 3 GCSEs at Grade C or above, or equivalent, including English & Maths OR alternatively, be able to demonstrate at least 2 years relevant experience in a similar post.
• IT proficient with the use of Microsoft Office packages.

• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while performing with a high level of accuracy.
• Ability to work on your own initiative as well as part of a team.
• Flexible approach to work and working hours in order to meet the demands of the job.

Main Duties and Responsibilities:

• Assist with health surveillance routines for applicable employees including reviewing reports to determine health surveillance requirements, sending out health surveillance questionnaires, coordinating responses, updating HR Core database and co-ordinating weekly health surveillance on site clinics.
• Assist with maintenance of master database for health surveillance and safety critical medicals.
• Administer the service awards process and assist with any long service award events when required.
• Co-ordinate maternity, paternity, parental leave, and similar requests for all staff, and ensure paperwork is processed and documents uploaded to HR employee database. Record end dates on employee database where appropriate.
• Assist with staff changes, new starters and leavers processes.
• Provide cover for other admin functions within the team including staff processes and medical referrals.
• Assist with the provision of uniforms for employees by liaising with managers, staff and uniform suppliers and maintain appropriate record systems for uniform and footwear distribution systems. This includes some PPE uniform and maternity uniforms, new start uniforms for all staff members and uniform held in stock.
• Undertake records management processes for the admin team including recording documents on the R&D Schedule, disposing of manual and paper documents in accordance with the Schedule, and maintaining an efficient filing system.
• Assist with the regular monitoring of database information to ensure accuracy including running reports, checking and analysing data, and reconciling with other systems, e.g. payroll, for applicants and employees.
• Ensure compliance with legal obligations in relation to manual and computerised records (e.g. DPA, FOI) and maintain confidentiality of information at all times.
• Respond to and deal effectively with internal and external queries.
• Undertake any other reasonable duty.