Procurement Officer

Procurement Officer

My client is a leading non-profit organisation, currently seeking an experienced Procurement Officer to join their team in Belfast.

This is a Full-Time, Temporary Contract initially for 6 months (with hybrid working).

Working Hours: 37 hours per week.

With a salary of £32,076 - £35,745 per annum (dependent on experience).

Closing Date: Monday 14th October at 12pm

Job Role:

You will be responsible for leading, managing and developing a procurement strategy to inform key external procurement activity to support the programme delivery.

Essential Criteria:

• 3 years’ relevant experience in an administrative/finance environment, to include management of procurement exercises from design to award.
• Strong understanding of procurement processes, including national and European frameworks (e.g. OJEU).
• IT proficient with the ability to demonstrate working knowledge in Microsoft Office packages including Word, PowerPoint, Excel, Access and Outlook, strong technical skills in the use of Excel and Word.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Excellent organisational skills with a high level of attention to detail.
• Ability to prioritise a busy workload.
• Ability to work on your own initiative as well as part of a team.
• A full current driving licence enabling the holder to drive in Northern Ireland/ROI and have the use of vehicle for official purpose OR have access to a form of transport that will enable the candidate to meet the requirements of the post in full.

Desirable Criteria:

• Experience working within EU Funded Programmes.
• Experience of procurement within the IT sector.

Main Duties and Responsibilities:

• Preparing plans for the purchase of equipment, services, and supplies.
• Manage and monitor procurement processes to ensure adherence to guidelines, including drafting specifications, liaising with partners, co-ordinating the publication of invitations to quote and tenders, arranging panels and record keeping as necessary to ensure compliance with regulatory requirements.
• Engage with and seek approval from funders (and other partners as necessary) prior to tender release.
• Managing inventories, asset registers and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts. Contributing to onboarding of Suppliers and approval of necessary documentation to support delivery.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Carry out any other duties as reasonable of the post.