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Property Maintenance Coordinator
My client is a reputable and highly established Estate Agents based in Belfast. They are currently seeking a Property Maintenance Coordinator to join their team.
This is a Full-Time, Permanent Position.
Working Hours: Monday to Friday: 8.30am – 5pm OR 9am – 5.30pm.
With a salary of £24,000 - £26,000 per annum (dependent on experience).
Job Role:
You will be responsible for the maintenance service provided for the rental portfolio.
Essential Criteria:
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
- Ability to prioritise a busy workload while adhering to deadlines.
- Ability to work on your own initiative as well as part of a team.
- Maintain confidentiality and ensure professionalism at all times.
- Full, clean UK driving licence.
Desirable Criteria:
- Previous experience in the coordination of property maintenance is desirable.
Main Duties and Responsibilities:
- Create and maintain effective and respectful working relationships with all stakeholders.
- Record and manage all rental maintenance requests from property owners and tenants, daily.
- Consult with subcontractors to arrange suitable access for maintenance quotations and gain landlord authorisation.
- Monitor the progression of repairs ensuring delivery within the expected time limits and costings.
- Monitor, arrange and record all necessary HMO compliance certificates according to the landlord’s specific needs.
- Monitor, arrange and record all necessary annual safety certificates.
- Effectively manage funding for impending works and review retention accounts monthly.
- Enter contractor invoices daily.
- Reconcile contractor statements monthly.
- Prepare monthly contractor payments.
- Provide miscellaneous support to the Operations Director.
- Communicate effectively with internal departments on current maintenance issues.
- Miscellaneous ad-hoc duties as required, which may include holiday cover.
