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Administrator/Receptionist
My client is a leading organisation based in Belfast. Due to continued growth, they are currently seeking an experienced Administrator/Receptionist to join their team.
This is a Full-Time, temporary position with the potential to be made permanent.
Working hours: Monday to Friday: 9am – 5.30pm (evenings and weekends when required).
Hourly rate: £11.79 to £12.82 (dependant on experience)
Job Role:
Acting as the first point of contact for all tenants and clients, you will be involved in a range of activities including company administration, handling all invoicing including those relating to business support initiatives, telephony service, facilities helpdesk (handling and overseeing maintenance), room hire reservations (including car park allocation), catering requests, general business support enquiries, security, and housekeeping.
Essential Criteria:
- Minimum of 6 months experience working in a similar role.
- Minimum of 5 GCSE’s including Maths and English.
- Proficient in the use of Microsoft Office packages (must be able to demonstrate).
- Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
- Ability to work on your own initiative.
- Ability to manage and prioritise a busy workload.
Main Duties and Responsibilities:
- Meet and greet all visitors and tenants at the main reception in a polite, friendly, and efficient manner
- Carry out site inspections and liaise with maintenance contractorsÂ
- Oversee carparking on site
- Oversee the fire safety, key, alarm, first aid and waste disposal systems on site
- Operate the main switch board and act as a first point of contact at reception
- Liaise with tenants and log, oversee and action any maintenance requests that may be required
- Assist with the administrative duties of the organisation including the booking of function rooms, sorting mail updating of records in line with ISO standards
- Liaise with catering suppliers in relation to client’s room bookings
- Log enquiries made to the organisation in relation to property, function rooms and business support
- Prepare rooms including the setting up of visual aids for meetings/seminars and return to order. (Applicants should note this role involves handling and moving of furniture, and the ability to undertake safe manual handling is essential)
- Ensure that messages are correctly communicated to staff members
- Assist in the promotion and sales of function rooms
- Open and lock site when required outside of working hours
- To assist with any other duties that may be required
