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DIVISION: Building
LOCATION: Belfast
Due to a continued period of growth, we have an opening for anexperienced and enthusiastic person, who can provide both Administrative and Document Control tasks on a key Belfast based project.
Candidates should have strong organisation skills and pay keen attention to detail, alongside excellent communication skills.
This vital role is key in ensuring the smooth running of operations and forms an integral part of the site support. It is therefore essential that the successful candidate is a strong team player, who can confidently liaise with all levels of staff, from groundworkers, through to senior management.
Expected duties:
- Provide clerical support to the project team
- Word processing,and development of handover documentation, as produced by site team
- Photocopying, scanning & filing all paper documents onto SharePoint
- Printing and maintaining drawings to ensure they are up to date
- Collating reports and printing for the meetings
- Updating all notice boards within the site and compound
- Assist with the development and maintenance of filing and administrativesystems
- Collating Goods Received Notices and submitting to accounts for processing
- Management and control of all project-related documents, including drawings, specifications, and reports.
- Maintain and update document control systems to ensure accurate records and easy retrieval of information.
- Support the distribution of documents to relevant stakeholders and ensure timely receipt of feedback.
- Prepare and maintain document templates and standards.
- Ensure compliance with company and project-specific document control procedures.
- Archive and file documents, both electronically and in hard copy.
- Liaise with project managers, engineers, and other team members to ensure seamless document management processes.
Itdoesnotattempttodetaileveryactivity.Specifictasksandobjectiveswill beagreedwiththepostholderat regular intervals.
Our Commitment
We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We look forward to welcoming applicants from all backgrounds
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicants experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
