HR Administrator

We are seeking a dedicated HR and GDPR Officer for a school in Benfleet to cover maternity leave until July. This role is crucial in managing our recruitment, HR processes, and ensuring compliance with GDPR regulations. To work 3 days per week - Tuesday, Wednesday and Thursday. 

Key Responsibilities:

Recruitment and Probation Management:

• Manage the recruitment process, including placing advertisements, responding to enquiries, and administering the shortlisting process.
• Arrange interview days and participate in the recruitment interview process as needed.
• Ensure all recruitment and HR paperwork is correctly uploaded to the HR system and filed in personnel files.
• Raise requests for references and medical clearance, alerting the Chief Financial Officer and Heads of Academies to any issues.
• Issue end of probation letters to staff who have successfully completed their probation period.
• Act on information from the Chief Financial Officer to set up new contracts or amend existing contracts.
• Maintain all records related to recruitment, induction, and probation, including archive material.

HR Administration:

• Produce and send personnel letters in a timely manner.
• Ensure all staff personnel records (including electronic files) are accurate, up-to-date, and confidential.
• Liaise with payroll over changes to staff pay and keep the HR system updated with staff personnel information.
• Record weekly absences on the HR system and raise any absence issues with the Chief Financial Officer.
• Compile weekly approved absence reports and send them to Heads of Academies.
• Monitor and manage staff medical certificates.
• Provide general administrative support as required.
• Check and input monthly unpaid staff absences on payroll.
• Maintain a Monthly Changes Spreadsheet detailing all changes to contracts, starters, leavers, and data changes, providing this to the Chief Financial Officer monthly.
• Maintain the single central register, including relevant pre-employment checks (Right to Work in the UK, DBS, overseas checks, and teacher prohibition).
• Maintain records of staff appraisals and ensure they are completed in a timely manner.
• Ensure staff leaver processes are followed, including the destruction of documentation (paper and electronic).

GDPR Duties:

• Advise school leaders and staff about their data obligations.
• Develop and update data protection policies and procedures, completing actions raised in relation to GDPR audits.
• Monitor who in the school has access to personal data.
• Advise when data protection impact assessments are needed.
• Answer data protection enquiries from staff, parents, and pupils.
• Ensure privacy notices are regularly reviewed and updated.
• Support and advise staff with data protection queries.
• Advise the governing board or trustees on data protection risks.
• Coordinate responses to information rights requests and subject access requests.

Essential Skills and Attributes:

• Good working knowledge and understanding of IT, including word-processing, spreadsheet, and database software.
• Experience with school payroll and HR procedures (desirable).
• Knowledge of GDPR rules and regulations (desirable).
• Good level of numeracy and literacy.
• Experience working in an educational setting (desirable).
• Good standard of education (essential).
• Safer Recruitment trained (desirable).
• Able to maintain confidentiality in all circumstances.

How to Apply: Please send your CV