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Are you an experienced legal secretary able to hit the ground running in this small and friendly team? This role is offered as a full-time position or open to a job share.
Our Client
Our client is a leading regional multi-services law firm offering legal advice to both individuals and businesses. Our clients dedicated legal professionals strive to achieve the very best for their clients ensuring that commitment and trust are core to who they are and what they do. To be successful in this they need the right support in place.
We are pleased to now be offering an opportunity for an experienced full-time (or job share) legal secretary to join their busy team in the Private Client department. The role is based in the Berkhamsted office, but successful applicants may be required to attend the Luton office a few times in the first few weeks for training and induction.
The Role
Core responsibilities include:
- The production of documents and correspondence using audio/copy typing
- Creating standard template documents used in Private Client such as Probate applications, wills and LPAs
- Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
- Attending to clients and others, both on the telephone and in person
- Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available;
- Maintaining Fee Earners client details on the firms database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
- Ensure all files are Lexcel compliant, management of money laundering checks and keeping the associated records
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data.
- Undertaking any other ad hoc duties as requested by the professional staff in the department;
- Support as and when requested in firm-wide and departmental marketing events.
The Candidate
- Previous experience as a legal secretary, preferably in Private Client, although other legal secretarial experience will be considered.
- Excellent interpersonal skills and clear written and oral communication;
- Proven audio typing experience
- Ability to communicate both in writing and orally with a wide range of people
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team
- Self-motivation with the ability to be a self-starter and work independently or within a team
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
The Terms
- This role is being offered on a full-time basis (Monday-Friday 9am - 530pm) or as a job share. Please indicate your preference on application.
- £26K FTE
- Primarily based in Berkhamsted. The successful candidate will be required to attend the Luton office in the first few weeks for unduction and training.
- 25 days holiday
- Auto-enrolment Pension scheme
- Enhanced sick pay
- Benefits include: Free eye tests, paid flu vaccinations, discounted legal advice, staff introduction bonus, opportunities to participate in company sponsored charitable events.
