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- Provide general administrative support to Conveyancer.
- Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
- Deal with new business enquiries and provide quotes to prospective clients.
- Open new files.
- Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
- Compile contract papers on a sale.
- Request and obtain items such as searches from agreed providers on a purchase.
- Obtain documents as required from HM Land Registry.
- Type up and file basic legal documents and correspondence as directed by the Conveyancer.
- Draft search reports.
- Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
- Handle exchange of contracts as directed and approved by the Conveyancer.
- Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
- Generate bills as requested by the Conveyancer.
- Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
- Prepare draft AP1s for submission.
- Assist with requisitions from HM Land Registry and issuing responses where required.
- Assisting in file closures/archiving.
- Any other task reasonably required of the assistant as requested by the conveyancer or PGL.
- Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
- Familiarity with law, legal procedures and protocols.
- Knowledge of day-to-day operations of a legal office.
- Computer literacy with a good understanding of MS Office software.
- Proficiency in English.
- Excellent organisational skills.
- Good telephone manner.
