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My client, a leading regional contractor are looking for a Bid Coordinator to join their team, reporting into the Business Development Manager. My client has a turnover of over £250M and works on major projects up to £30M in the construction industry.
Key Responsibilities (Proposals):
- Manage PQQ / ITT / Quotation life cycle with support where required from team members.
- Initiate/produce non-technical written responses for submissions including; references, case studies, CVs and project experience.
- Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
- Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
- Maintain document management system and trackers, ensuring a complete record of the submission is maintained for future review or scrutiny.
- Provide feedback to the Proposal Manager of progress with the coordination and collation of information.
- Management of all incoming communication, tenders/portals and inquiry documents
- Managing multiple outgoing bids and proposals and their timescales
- Assigning bid and tenders to bid writers and allocated time management
- Manage, upload and distribute all project documentation in relation to bids/quotes
- Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via electronic portal.
Key Responsibilities (Coordination & Data):
- Develop and use tools to assist with drafting boilerplate sections, PQQ responses, and customisable sections based on client profiles
- Design and maintain automated dashboards that provide insights into proposal success rates, win/loss trends, and areas for improvement.
- Create real-time, data-driven reports on proposal-related KPIs, such as submission frequency, proposal value, and turnaround times.
- Collaborate with cross-functional teams (e.g., IMS, technical, and HR departments) to gather content, refine messaging, and ensure technical accuracy.
- Support and progress meetings keeping auditable records of actions agreed for each bid.
- Develop a content calendar for social media, aligning posts with proposal themes, industry trends, and company news.
- Monitor social media channels for client and industry engagement, responding to messages, comments, and inquiries in a timely manner.
- Regularly update website content, ensuring that information about services, case studies, and key statistics is current and relevant.
The candidate:
- 1+ years of experience in proposals / tendering or a related field, with a track record of supporting successful proposals.
- Experience in a similar industry i.e. construction, energy, utilities
- Proficient in creating data visualisations, reports, and dashboards with the ability to translate data insights into actionable strategies.
- Strong keyboard / IT skills with experience in MS Office packages such as Word, Excel, Access, Power-point and share point
- Meticulous attention to detail in document creation, review, and compliance with proposal requirements.
- Able to work accurately and methodically under pressure and to strict deadlines
- Ability to work collaboratively in a cross-functional team environment, coordinating with technical, HR, and design teams.
- Must have great time management and multi taking skills
